**These specifications are a base model. All customers are responsible for ensuring their map or EDI is compliant with their trading partner's most current specifications.
X12 852 Product Activity Data
X12 Release 4010Revised February 28, 2024
This Draft Standard for Trial Use contains the format and establishes the data contents of the Product Activity Data Transaction Set (852) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a distributor, warehouse, or retailer to advise a trading partner of inventory, sales, and other product activity information. Product activity data enables a trading partner to plan and ship, or propose inventory replenishment quantities, for distribution centers, warehouses or retail outlets.
The receiver of the transaction set will maintain some type of inventory/product movement records for its trading partners to enable replenishment calculations based on data provided by the distributor, warehouse or retailer.
Delimiters
~ Segment
* Element
> Component
EDI samples
None included
Interchange Control Header
RequiredMax use 1
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Example
ISA*00* *00* *XX*XXXXXXXXXXXXXXX*XX*XXXXXXXXXXXXXXX*250328*0958*U*00401*000000000*X*X*>~
Authorization Information Qualifier
Required
Identifier (ID)
Code to identify the type of information in the Authorization Information
00
No Authorization Information Present (No Meaningful Information in I02)
Authorization Information
Required
String (AN)
Min 10Max 10
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Security Information Qualifier
Required
Identifier (ID)
Code to identify the type of information in the Security Information
00
No Security Information Present (No Meaningful Information in I04)
Security Information
Required
String (AN)
Min 10Max 10
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Codes
Interchange Sender ID
Required
String (AN)
Min 15Max 15
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Codes
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Interchange Date
Required
Date (DT)
YYMMDD format
Date of the interchange
Interchange Time
Required
Time (TM)
HHMM format
Time of the interchange
Interchange Control Standards Identifier
Required
Identifier (ID)
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
U
U.S. EDI Community of ASC X12, TDCC, and UCS
Interchange Control Version Number
Required
Identifier (ID)
This version number covers the interchange control segments
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
A control number assigned by the interchange sender
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
Code sent by the sender to request an interchange acknowledgment (TA1)
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
Code to indicate whether data enclosed by this interchange envelope is test, production or information
I
Information
P
Production Data
T
Test Data
Component Element Separator
Required
String (AN)
Min 1Max 1
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
>
Component Element Separator
Functional Group Header
RequiredMax use 1
To indicate the beginning of a functional group and to provide control information
Example
GS*PD*XX*XXXXXX*20250328*0947*000*XX*004010UCS~
Functional Identifier Code
Required
Identifier (ID)
Code identifying a group of application related transaction sets
PD
Product Activity Data (852)
Application Sender's Code
Required
String (AN)
Min 2Max 15
Code identifying party sending transmission; codes agreed to by trading partners
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Code identifying party receiving transmission. Codes agreed to by trading partners
Date
Required
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Group Control Number
Required
Numeric (N0)
Min 1Max 9
Assigned number originated and maintained by the sender
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
Code used in conjunction with Data Element 480 to identify the issuer of the standard
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
Version / Release / Industry Identifier Code
Required
String (AN)
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
004010UCS
Heading
010
Transaction Set Header
RequiredMax use 1
To indicate the start of a transaction set and to assign a control number
Example
ST*852*0001~
Transaction Set Identifier Code
Required
Identifier (ID)
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
852
Product Activity Data
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
020
Reporting Date/Action
RequiredMax use 1
To specify reporting date and action to be taken
Usage notes
Example: XQG20110512
Example
XQ*G*20231202~
Transaction Handling Code
Required
Identifier (ID)
Code designating the action to be taken by all parties
G
Plan Order(s) and Ship Product
Date
Required
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
- XQ02 is the reporting date. If reporting a date range, then XQ02 is the start date and XQ03 is the end date.
N1 Loop Ship To
OptionalMax 1
Variants (all may be used)
060
Name
RequiredMax use 1
To identify a party by type of organization, name, and code
- The reporting location is required. The reporting location is specified explicitly in the N1 segment using the code RL in N101, or implicitly using the SDQ segment (Table 2) with the location data elements. They are mutually exclusive (the SDQ and the N1 with N101 containing RL).
Usage notes
Example: N1STC&S WHOLESALE GROCERS, INC.90018424670001
Example
N1*ST*X*ZZ*XXXXXX~
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
Entity Identifier Code
Required
Identifier (ID)
Code identifying an organizational entity, a physical location, property or an individual
ST
Ship To
Name
Optional
String (AN)
Min 1Max 60
Free-form name
Identification Code Qualifier
Optional
Identifier (ID)
Code designating the system/method of code structure used for Identification Code (67)
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
ZZ
Mutually Defined
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes
C&S Ship-To D-U-N-S Number
120
Date/Time Reference
OptionalMax use >1
To specify pertinent dates and times
Usage notes
Example: DTM00920110511
Example
DTM*009*20231202~
Date/Time Qualifier
Required
Identifier (ID)
Code specifying type of date or time, or both date and time
009
Process Date
Date
Optional
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
N1 Loop Vendor
OptionalMax 1
Variants (all may be used)
060
Name
RequiredMax use 1
To identify a party by type of organization, name, and code
- The reporting location is required. The reporting location is specified explicitly in the N1 segment using the code RL in N101, or implicitly using the SDQ segment (Table 2) with the location data elements. They are mutually exclusive (the SDQ and the N1 with N101 containing RL).
Usage notes
Example:
N1VNC&S WHOLESALE GROCERS, INC.ZZ0000996 (our internal buyer vendor number)
Example
N1*VN*XXX*ZZ*XXXXXX~
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
Entity Identifier Code
Required
Identifier (ID)
Code identifying an organizational entity, a physical location, property or an individual
VN
Vendor (internal buyer number)
Name
Optional
String (AN)
Min 1Max 60
Free-form name
Identification Code Qualifier
Optional
Identifier (ID)
Code designating the system/method of code structure used for Identification Code (67)
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
ZZ
Mutually Defined
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes
C&S Ship-To D-U-N-S Number
120
Date/Time Reference
OptionalMax use >1
To specify pertinent dates and times
Usage notes
Example: DTM00920110511
Example
DTM*009*20231202~
Date/Time Qualifier
Required
Identifier (ID)
Code specifying type of date or time, or both date and time
009
Process Date
Date
Optional
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
Detail
LIN Loop
OptionalMax >1
010
Item Identification
RequiredMax use 1
To specify basic item identification data
Usage notes
Example: LIN*UA001234567890
Example
LIN**UA*XXXXXXXXXXXX~
Product/Service ID Qualifier
Required
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
UA
U.P.C./EAN Case Code (2-5-5)
Product/Service ID
Required
String (AN)
Min 12Max 12
Identifying number for a product or service
Usage notes
UPC Case Code (12 digits)
030
Item Physical Details
OptionalMax use 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Usage notes
Example: PO41224*OZ
Example
PO4*00*0000000*FO~
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
Pack
Optional
Numeric (N0)
Min 1Max 6
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Size
Optional
Decimal number (R)
Min 1Max 8
Size of supplier units in pack
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
CA
Case
FO
Fluid Ounce
LB
Pound
OZ
Ounce
ZA Loop
RequiredMax >1
080
Product Activity Reporting
RequiredMax use 1
To provide activity details concerning product being reported
- The quantity for the item identified in the LIN segment is required. Quantity is specified either in the ZA segment (ZA02) or in the SDQ segment.
Usage notes
Example:
ZAQA245CA~
ZAQS34CA~
ZAQT22CA~
ZAQD194CA01520110504ZZ5/15/2011~
ZAQD0CA01620110515ZZ5/15/2011~ To provide end date of promotion only
ZAQP250CA00420110518PO275193~
Example
ZA*QD*000000000000*CA*015*20231202*PO*XXXXX~
If either Quantity (ZA-02) or Unit or Basis for Measurement Code (ZA-03) is present, then the other is required
If either Date/Time Qualifier (ZA-04) or Date (ZA-05) is present, then the other is required
If either Reference Identification Qualifier (ZA-06) or Reference Identification (ZA-07) is present, then the other is required
Activity Code
Required
Identifier (ID)
Code identifying activity details for the product being reported
QA
Current Inventory (Onhand)
QD
Additional Demand by Date
QO
Out of Stocks
QP
On Order by PO
QS
Turn or Combined Sales
QT
Promotional Sales
Quantity
Optional
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
CA
Case
Date/Time Qualifier
Optional
Identifier (ID)
Code specifying type of date or time, or both date and time
004
Purchase Order
015
Promotion Start
016
Promotion End
Date
Optional
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
Usage notes
Delivery requested date.
Reference Identification Qualifier
Optional
Identifier (ID)
Code qualifying the Reference Identification
PO
Purchase Order Number
ZZ
Mutually Defined
Reference Identification
Optional
String (AN)
Min 1Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Summary
010
Transaction Totals
OptionalMax use 1
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of LIN segments. Hash total (CTT02) is not used in this transaction set.
- When sending item and activity data in the LIN loop, the CTT segment is required.
Usage notes
Example: CTT*15
Example
CTT*0000~
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Total number of line items in the transaction set
Usage notes
Contains the number of LIN segments present in the transaction set.
020
Transaction Set Trailer
RequiredMax use 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Example
SE*0*0001~
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
Total number of segments included in a transaction set including ST and SE segments
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
RequiredMax use 1
To indicate the end of a functional group and to provide control information
Example
GE*00000*000~
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Group Control Number
Required
Numeric (N0)
Min 1Max 9
Assigned number originated and maintained by the sender
Interchange Control Trailer
RequiredMax use 1
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Example
IEA*0*000000000~
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
A count of the number of functional groups included in an interchange
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
A control number assigned by the interchange sender
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