Costco 852 - Product Activity Data Specifications

Modified on Tue, May 26 at 9:48 AM

**These specifications are a base model. All customers are responsible for ensuring their map or EDI is compliant with their trading partner's most current specifications.

X12 852 Product Activity Data

X12 Release 4010

Revised March 31, 2023

This Draft Standard for Trial Use contains the format and establishes the data contents of the Product Activity Data Transaction Set (852) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a distributor, warehouse, or retailer to advise a trading partner of inventory, sales, and other product activity information. Product activity data enables a trading partner to plan and ship, or propose inventory replenishment quantities, for distribution centers, warehouses or retail outlets.

The receiver of the transaction set will maintain some type of inventory/product movement records for its trading partners to enable replenishment calculations based on data provided by the distributor, warehouse or retailer.

Delimiters

~ Segment

* Element

> Component

EDI samples

None included

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example

ISA*00* *00* *XX*XXXXXXXXXXXXXXX*XX*XXXXXXXXXXXXXXX*240628*0251*U*00401*000000000*X*X*>~

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

Code to identify the type of information in the Authorization Information

No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

Code to identify the type of information in the Security Information

No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

Date of the interchange

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

Time of the interchange

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

This version number covers the interchange control segments

00401

Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

A control number assigned by the interchange sender

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

No Acknowledgment Requested

Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

Information

Production Data

Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example

GS*PD*XXXX*XXXXX*20240628*0955*00*X*004010~

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

Code identifying a group of application related transaction sets

Product Activity Data (852)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

Assigned number originated and maintained by the sender

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

Transportation Data Coordinating Committee (TDCC)

Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010

Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example

ST*852*0001~

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

Code uniquely identifying a Transaction Set

The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

852

Product Activity Data

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020

Reporting Date/Action

RequiredMax use 1

To specify reporting date and action to be taken

Example

XQ*G*20230330*20230331~

XQ-01

305

Transaction Handling Code

Required

Identifier (ID)

Code designating the action to be taken by all parties

Plan Order(s) and Ship Product

Notification Only

XQ-02

373

Date

Required

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

XQ02 is the reporting date. If reporting a date range, then XQ02 is the start date and XQ03 is the end date.

Usage notes

Date as YYYYMMDD for G and H.

XQ-03

373

Date

Optional

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Date as YYYYMMDD for H only.

XPO

030

Preassigned Purchase Order Numbers

OptionalMax use >1

To transmit preassigned purchase order numbers

Example

XPO*XXX*X*9*XXXXXX~

If either Identification Code Qualifier (XPO-03) or Identification Code (XPO-04) is present, then the other is required

XPO-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

XPO01 is the preassigned purchase order number. If a range of purchase order numbers is to be transmitted, use XPO01 for the first number and XPO02 as the ending number.

Usage notes

Start position number.

XPO-02

324

Purchase Order Number

Optional

String (AN)

Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

End position number.

XPO-03

Identification Code Qualifier

Optional

Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

XPO03 and XPO04 specify the location to which the purchase order numbers apply.

D-U-N-S+4, D-U-N-S Number with Four Character Suffix

XPO-04

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

Usage notes

DUNS and 4 digit location.

N1 Loop

OptionalMax >1

060

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

The reporting location is required. The reporting location is specified explicitly in the N1 segment using the code RL in N101, or implicitly using the SDQ segment (Table 2) with the location data elements. They are mutually exclusive (the SDQ and the N1 with N101 containing RL).

Example

N1*XX**1*XXXXX~

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

Min 2Max 3

Code identifying an organizational entity, a physical location, property or an individual

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

D-U-N-S Number, Dun & Bradstreet

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

DUNS.

Detail

LIN Loop

OptionalMax >1

LIN

010

Item Identification

RequiredMax use 1

To specify basic item identification data

Example

LIN**UA*XXXXXX*UA*XX~

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

LIN-02

235

Product/Service ID Qualifier

Required

Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Buyer's Item Number

U.P.C./EAN Case Code (2-5-5)

U.P.C. Consumer Package Code (1-5-5)

U.P.C. Case Code Number (1-1-5-5)

U.P.C. Consumer Package Code (1-5-5-1)

Vendor's (Seller's) Item Number

LIN-03

234

Product/Service ID

Required

String (AN)

Min 1Max 48

Identifying number for a product or service

Usage notes

Costco's item number, vendor's model number, or designated UPC.

LIN-04

235

Product/Service ID Qualifier

Optional

Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Buyer's Item Number

U.P.C./EAN Case Code (2-5-5)

U.P.C. Consumer Package Code (1-5-5)

U.P.C. Case Code Number (1-1-5-5)

U.P.C. Consumer Package Code (1-5-5-1)

Vendor's (Seller's) Item Number

LIN-05

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

Identifying number for a product or service

Usage notes

Costco's item number, vendor's model number, or designated UPC.

PO4

030

Item Physical Details

OptionalMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Example

PO4*00~

PO4-01

356

Pack

Optional

Numeric (N0)

Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

Usage notes

Master pack.

ZA Loop

RequiredMax >1

080

Product Activity Reporting

RequiredMax use 1

To provide activity details concerning product being reported

The quantity for the item identified in the LIN segment is required. Quantity is specified either in the ZA segment (ZA02) or in the SDQ segment.

Example

ZA*QA***007*20230330~

If either Date/Time Qualifier (ZA-04) or Date (ZA-05) is present, then the other is required

ZA-01

859

Activity Code

Required

Identifier (ID)

Code identifying activity details for the product being reported

Current Inventory Quantity Available for Shipment or Sale

Quantity On Order, Not Yet Received

Quantity Sold

ZA-04

374

Date/Time Qualifier

Optional

Identifier (ID)

Code specifying type of date or time, or both date and time

Usage notes

Blank.

007

Effective

173

Week Ending

ZA-05

373

Date

Optional

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Day, W/E day, blank as CCYYMMDD.

SDQ

110

Destination Quantity

OptionalMax use >1

To specify destination and quantity detail

Example

SDQ*EA*92*XXXX*0*XX*000000*XXXXXXX*0000000000000*XXX*00000*XXXXXXX*0000*XXXXXX*00000000000000*XXXXXX*0000000000000*XXXX*0*XXXXXX*0000000000*XXXX*0000000~

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Each

SDQ-02

Identification Code Qualifier

Optional

Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

SDQ02 is used only if different than previously defined in the transaction set.

Assigned by Buyer or Buyer's Agent

SDQ-03

Identification Code

Required

String (AN)

Min 2Max 80

Code identifying a party or other code

SDQ03 is the store number.

Usage notes

Five digit location.

SDQ-04

380

Quantity

Required

Decimal number (R)

Min 1Max 15

Numeric value of quantity

SDQ-05

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

SDQ-06

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

Numeric value of quantity

SDQ-07

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

SDQ-08

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

Numeric value of quantity

SDQ-09

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

SDQ-10

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

Numeric value of quantity

SDQ-11

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

SDQ-12

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

Numeric value of quantity

SDQ-13

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

SDQ-14

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

Numeric value of quantity

SDQ-15

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

SDQ-16

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

Numeric value of quantity

SDQ-17

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

SDQ-18

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

Numeric value of quantity

SDQ-19

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

SDQ-20

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

Numeric value of quantity

SDQ-21

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

SDQ-22

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

Numeric value of quantity

Summary

CTT

010

Transaction Totals

OptionalMax use 1

To transmit a hash total for a specific element in the transaction set

The number of line items (CTT01) is the accumulation of the number of LIN segments. Hash total (CTT02) is not used in this transaction set.
When sending item and activity data in the LIN loop, the CTT segment is required.

Example

CTT*000*000*00000000*XX*000000*XX~

If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required

If either Volume (CTT-05) or Unit or Basis for Measurement Code (CTT-06) is present, then the other is required

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

Total number of line items in the transaction set

CTT-02

347

Hash Total

Optional

Decimal number (R)

Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

CTT-03

Weight

Optional

Decimal number (R)

Min 1Max 10

Numeric value of weight

CTT-04

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CTT-05

183

Volume

Optional

Decimal number (R)

Min 1Max 8

Value of volumetric measure

CTT-06

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

020

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example

SE*00000000*0001~

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example

GE*000*0~

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

Assigned number originated and maintained by the sender

IEA