Costco 850 - Purchase Order (Warehouse) Specifications

Modified on Tue, May 26 at 9:48 AM

**These specifications are a base model. All customers are responsible for ensuring their map or EDI is compliant with their trading partner's most current specifications.


X12 850 Purchase Order (Warehouse)

X12 Release 4010

Revised March 31, 2023

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This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

~ Segment

* Element

> Component

EDI samples

None included

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example

ISA*00*          *00*          *XX*XXXXXXXXXXXXXXX*XX*XXXXXXXXXXXXXXX*240628*1450*U*00401*000000000*X*X*>~

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

Code to identify the type of information in the Authorization Information

00

No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

Code to identify the type of information in the Security Information

00

No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

Date of the interchange

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

Time of the interchange

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U

U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

This version number covers the interchange control segments

00401

Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

A control number assigned by the interchange sender

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0

No Acknowledgment Requested

1

Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I

Information

P

Production Data

T

Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

> 

Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example

GS*PO*XXXXXX*XXXXXXX*20240628*1213*000*X*004010~

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

Code identifying a group of application related transaction sets

PO

Purchase Order (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06

28

Group Control Number

Required

Numeric (N0)

Min 1Max 9

Assigned number originated and maintained by the sender

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T

Transportation Data Coordinating Committee (TDCC)

X

Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010

Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example

ST*850*0001~

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

850

Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG

020

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Example

BEG*00*ZZ*XXXXXX**20230330~

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

Code identifying purpose of transaction set

00

Original

BEG-02

92

Purchase Order Type Code

Required

Identifier (ID)

Code specifying the type of Purchase Order

SA

Stand-alone Order

ZZ

Mutually Defined

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

LLLMMDDNNN

BEG-05

373

Date

Required

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

  • BEG05 is the date assigned by the purchaser to purchase order.

REF

050

Department Number

OptionalMax use >1

To specify identifying information

Example

REF*DP*XX*X~

Variants (all may be used)

REFDivision IdentifierREFMutually DefinedREFVendor ID Number

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

DP

Department Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Department number.

REF-03

352

Description

Optional

String (AN)

Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Costco department.

REF

050

Division Identifier

OptionalMax use >1

To specify identifying information

Example

REF*19*XXXXX*XXXX~

Variants (all may be used)

REFDepartment NumberREFMutually DefinedREFVendor ID Number

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

19

Division Identifier

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Region location.

REF-03

352

Description

Optional

String (AN)

Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Costco region.

REF

050

Mutually Defined

OptionalMax use >1

To specify identifying information

Usage notes

Up to 2 iterations of REF (ZZ)

1st: COSTCO BUYER VENDOR NUMBER
 
2nd: COSTCO BUYER VENDOR SUFFIX

Example

REF*ZZ*XXXX*X~

Variants (all may be used)

REFDepartment NumberREFDivision IdentifierREFVendor ID Number

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

ZZ

Mutually Defined

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

1st: BUYER VENDOR NUMBER
 
2nd: BUYER VENDOR SUFFIX

REF-03

352

Description

Optional

String (AN)

Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

1st: COSTCO BUYER VENDOR NUMBER
 
2nd: COSTCO BUYER VENDOR SUFFIX

REF

050

Vendor ID Number

OptionalMax use >1

To specify identifying information

Example

REF*VR*X~

Variants (all may be used)

REFDepartment NumberREFDivision IdentifierREFMutually Defined

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

VR

Vendor ID Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Vendor number.

FOB

080

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

Example

FOB*XX*ZZ*XXXXX~

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

Min 2Max 2

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.

FOB-02

309

Location Qualifier

Optional

Identifier (ID)

Code identifying type of location

  • FOB02 is the code specifying transportation responsibility location.

ZZ

Mutually Defined

FOB-03

352

Description

Optional

String (AN)

Min 1Max 80

A free-form description to clarify the related data elements and their content

SAC Loop

OptionalMax >1

SAC

120

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example

SAC*A*ZZZZ***0000000000000*******03***XXXXXX~

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

A

Allowance

C

Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Optional

Identifier (ID)

Code identifying the service, promotion, allowance, or charge

ZZZZ

Mutually Defined

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-12

331

Allowance or Charge Method of Handling Code

Optional

Identifier (ID)

Code indicating method of handling for an allowance or charge

02

Off Invoice

03

Vendor Check to Customer

06

Charge to be Paid by Customer

SAC-15

352

Description

Optional

String (AN)

Min 1Max 80

A free-form description to clarify the related data elements and their content

ITD

130

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

To specify terms of sale

Example

ITD*XX*XX*000000*20230330*0*20230331*00*****XXXXXX~

ITD-01

336

Terms Type Code

Optional

Identifier (ID)

Min 2Max 2

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.

ITD-02

333

Terms Basis Date Code

Optional

Identifier (ID)

Min 1Max 2

Code identifying the beginning of the terms period

ITD-03

338

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04

370

Terms Discount Due Date

Optional

Date (DT)

CCYYMMDD format

Date payment is due if discount is to be earned expressed in format CCYYMMDD

Usage notes

Only if fixed due date.

ITD-05

351

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06

446

Terms Net Due Date

Optional

Date (DT)

CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD

Usage notes

Only if fixed due date.

ITD-07

386

Terms Net Days

Optional

Numeric (N0)

Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-12

352

Description

Optional

String (AN)

Min 1Max 80

A free-form description to clarify the related data elements and their content

DTM

150

Cancel if not shipped by

OptionalMax use 10

To specify pertinent dates and times

Example

DTM*175*20230330~

Variants (all may be used)

DTMDelivery RequestedDTMRequested Ship

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

Code specifying type of date or time, or both date and time

175

Cancel if not shipped by

DTM-02

373

Date

Optional

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Cancel if not shipped by.

DTM

150

Delivery Requested

OptionalMax use 10

To specify pertinent dates and times

Example

DTM*002*20230330~

Variants (all may be used)

DTMCancel if not shipped byDTMRequested Ship

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

Code specifying type of date or time, or both date and time

002

Delivery Requested

DTM-02

373

Date

Optional

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Arrival date.

DTM

150

Requested Ship

OptionalMax use 10

To specify pertinent dates and times

Example

DTM*010*20230330~

Variants (all may be used)

DTMCancel if not shipped byDTMDelivery Requested

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

Code specifying type of date or time, or both date and time

010

Requested Ship

DTM-02

373

Date

Optional

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Ship dates.

TD5

240

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Example

TD5*****X~

TD5-05

387

Routing

Optional

String (AN)

Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

N9 Special Clause

OptionalMax >1

Variants (all may be used)

Standard Clause

N9

295

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example

N9*H5*XX~

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

H5

Special Clause

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Legal disclaimer.

MSG

300

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example

MSG*XXX~

MSG-01

933

Free-Form Message Text

Required

String (AN)

Min 1Max 264

Free-form message text

N9 Standard Clause

OptionalMax >1

Variants (all may be used)

Special Clause

N9

295

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example

N9*H7*XXXX~

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

H7

Standard Clause

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Special instructions.

MSG

300

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example

MSG*XX~

MSG-01

933

Free-Form Message Text

Required

String (AN)

Min 1Max 264

Free-form message text

N1 Loop

OptionalMax >1

N1

310

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example

N1*ST*X*9*XXX~

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

98

Entity Identifier Code

Required

Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST

Ship To

N1-02

93

Name

Optional

String (AN)

Min 1Max 60

Free-form name

N1-03

66

Identification Code Qualifier

Optional

Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9

D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04

67

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N3

330

Address Information

OptionalMax use 2

To specify the location of the named party

Example

N3*XXXX~

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

Address information

N4

340

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Example

N4*XX*XX*XXXXXX~

N4-01

19

City Name

Optional

String (AN)

Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

PER

360

Administrative Communications Contact

OptionalMax use >1

To identify a person or office to whom administrative communications should be directed

Example

PER*RE**TE*XXX~

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

RE

Receiving Contact

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

Code identifying the type of communication number

TE

Telephone

PER-04

364

Communication Number

Optional

String (AN)

Min 1Max 80

Complete communications number including country or area code when applicable

Usage notes

Delivery appointment number.

Detail

PO1 Loop

RequiredMax >1

PO1

010

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.

Example

PO1*X*0000000*PL*0000**VN*XXXX*IN*XXX~

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

PO1-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.

Usage notes

Sequence number.

PO1-02

330

Quantity Ordered

Optional

Decimal number (R)

Min 1Max 15

Quantity ordered

PO1-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA

Case

EA

Each

PL

Pallet/Unit Load

PO1-04

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

IB

International Standard Book Number (ISBN)

IN

Buyer's Item Number

UA

U.P.C./EAN Case Code (2-5-5)

UI

U.P.C. Consumer Package Code (1-5-5)

UP

U.P.C. Consumer Package Code (1-5-5-1)

VN

Vendor's (Seller's) Item Number

PO1-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

Identifying number for a product or service

Usage notes

Costco's item number, vendor's model number, designated UPC, or ISBN.

PO1-08

235

Product/Service ID Qualifier

Optional

Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IN

Buyer's Item Number

PO1-09

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

Identifying number for a product or service

Usage notes

Costco's item number.

PID Loop

OptionalMax >1

PID

050

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example

PID*F****XXXX~

PID-01

349

Item Description Type

Required

Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

F

Free-form

PID-05

352

Description

Optional

String (AN)

Min 1Max 80

A free-form description to clarify the related data elements and their content

SAC Loop

OptionalMax >1

SAC

130

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example

SAC*C*ZZZZ***000000*******02***XX~

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

A

Allowance

C

Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Optional

Identifier (ID)

Code identifying the service, promotion, allowance, or charge

ZZZZ

Mutually Defined

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-12

331

Allowance or Charge Method of Handling Code

Optional

Identifier (ID)

Code indicating method of handling for an allowance or charge

02

Off Invoice

03

Vendor Check to Customer

06

Charge to be Paid by Customer

SAC-15

352

Description

Optional

String (AN)

Min 1Max 80

A free-form description to clarify the related data elements and their content

Summary

CTT Loop

OptionalMax >1

CTT

010

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

Example

CTT*0*00000~

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

Total number of line items in the transaction set

CTT-02

347

Hash Total

Optional

Decimal number (R)

Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
 
-.0018 First occurrence of value being hashed.
 
.18 Second occurrence of value being hashed.
 
1.8 Third occurrence of value being hashed.
 
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
 
855 Hash total after truncation to three-digit field.

SE

030

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example

SE*000000*0001~

SE-01

96

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example

GE*000*0000~

GE-01

97

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02

28

Group Control Number

Required

Numeric (N0)

Min 1Max 9

Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example

IEA*00000*000000000~

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

A control number assigned by the interchange sender

 

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