**These specifications are a base model. All customers are responsible for ensuring their map or EDI is compliant with their trading partner's most current specifications.
X12 846 Inventory Inquiry/Advice
Revised November 20, 2023
This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.
Delimiters
- ~ Segment
- * Element
- > Component
EDI sample
Interchange Control Header
RequiredMax use 1
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Example
ISA*00* *00* *XX*XXXXXXXXXXXXXXX*XX*XXXXXXXXXXXXXXX*240622*1326*U*00401*000000000*X*X*>~
Authorization Information Qualifier
Required
Identifier (ID)
Code to identify the type of information in the Authorization Information
00
No Authorization Information Present (No Meaningful Information in I02)
Authorization Information
Required
String (AN)
Min 10Max 10
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Security Information Qualifier
Required
Identifier (ID)
Code to identify the type of information in the Security Information
00
No Security Information Present (No Meaningful Information in I04)
Security Information
Required
String (AN)
Min 10Max 10
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Codes
Interchange Sender ID
Required
String (AN)
Min 15Max 15
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Codes
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Interchange Date
Required
Date (DT)
YYMMDD format
Date of the interchange
Interchange Time
Required
Time (TM)
HHMM format
Time of the interchange
Interchange Control Standards Identifier
Required
Identifier (ID)
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
U
U.S. EDI Community of ASC X12, TDCC, and UCS
Interchange Control Version Number
Required
Identifier (ID)
This version number covers the interchange control segments
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
A control number assigned by the interchange sender
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
Code sent by the sender to request an interchange acknowledgment (TA1)
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
Code to indicate whether data enclosed by this interchange envelope is test, production or information
I
Information
P
Production Data
T
Test Data
Component Element Separator
Required
String (AN)
Min 1Max 1
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
>
Component Element Separator
Functional Group Header
RequiredMax use 1
To indicate the beginning of a functional group and to provide control information
Example
GS*IB*XXXXXXX*XXXXXX*20240622*0408*0000000*XX*004010~
Functional Identifier Code
Required
Identifier (ID)
Code identifying a group of application related transaction sets
IB
Inventory Inquiry/Advice (846)
Application Sender's Code
Required
String (AN)
Min 2Max 15
Code identifying party sending transmission; codes agreed to by trading partners
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Code identifying party receiving transmission. Codes agreed to by trading partners
Date
Required
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Group Control Number
Required
Numeric (N0)
Min 1Max 9
Assigned number originated and maintained by the sender
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
Code used in conjunction with Data Element 480 to identify the issuer of the standard
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
Version / Release / Industry Identifier Code
Required
String (AN)
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
010
Transaction Set Header
RequiredMax use 1
To indicate the start of a transaction set and to assign a control number
Example
ST*846*0001~
Transaction Set Identifier Code
Required
Identifier (ID)
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
846
Inventory Inquiry/Advice
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
020
Beginning Segment for Inventory Inquiry/Advice
RequiredMax use 1
To indicate the beginning of an Inventory Inquiry/Advice Transaction Set
Usage notes
BIA00SI00000000120130701
Example
BIA*00*SI*X*20230712~
Transaction Set Purpose Code
Required
Identifier (ID)
Code identifying purpose of transaction set
00
Original
Report Type Code
Required
Identifier (ID)
Code indicating the title or contents of a document, report or supporting item
SI
Seller Inventory Report
Reference Identification
Required
String (AN)
Min 1Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BIA03 identifies the number of the inquiry/advice that is transferred.
Date
Required
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
- BIA04 identifies the date of the inquiry/advice that is transferred.
060
Reference Identification
RequiredMax use 12
To specify identifying information
Usage notes
REFIOTHEHOMEDEPOT
Example
REF*IO*XXX~
Reference Identification Qualifier
Required
Identifier (ID)
Code qualifying the Reference Identification
Usage notes
REFIOZ001
IO
Inbound-to or Outbound-from Party
This qualifier indicates that the REF02 contains the CommerceHub assigned ID for the merchant that this file is being sent to.
Reference Identification
Required
String (AN)
Min 1Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Usage notes
This element must contain a value of 'THEHOMEDEPOT'.
When this value is not included correctly, CommerceHub will not
process the contents of your file and The Home Depot will not receive
your update.
Detail
LIN Loop
RequiredMax >1
010
Item Identification
RequiredMax use 1
To specify basic item identification data
Usage notes
LIN*VN123456SK100456789
Example
LIN**VN*XXXX*SK*X~
Product/Service ID Qualifier
Required
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
VN
Vendor's (Seller's) Item Number
This qualifier indicates that the LIN03 contains the suppliers item number from HomeDepotLink.
Product/Service ID
Required
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
This element contains the suppliers item number from Item Data Master
Product/Service ID Qualifier
Required
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
SK
Stock Keeping Unit (SKU)
This qualifier indicates that the LIN05 contains the OMS ID.
Product/Service ID
Required
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
Merchant sku is the Home Depot OMS ID from the Item Data Master (IDM) setups.
Merchant sku must be a length of 9 and numeric.
Merchant sku starts with 100 or 20.
Merchant sku is sent in the order file in the "PI" qualified PO1 segment.
030
Product/Item Description
OptionalMax use 200
To describe a product or process in coded or free-form format
Usage notes
PIDF08***BLOUSE
Example
PID*F*08***X~
Item Description Type
Required
Identifier (ID)
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
Product/Process Characteristic Code
Required
Identifier (ID)
Code identifying the general class of a product or process characteristic
08
Product
This qualifier indicates that the PID05 contains a free form description of the product being reported.
Description
Optional
String (AN)
Min 1Max 80
A free-form description to clarify the related data elements and their content
Usage notes
This element contains a free form description of the product being
reported.
100
Date/Time Reference
OptionalMax use 10
To specify pertinent dates and times
Usage notes
DTM03619990705
Example
DTM*036*20230715~
Date/Time Qualifier
Required
Identifier (ID)
Code specifying type of date or time, or both date and time
036
Expiration
This qualifier indicates that the DTM02 contains the discontinue date for the product being reported
Date
Optional
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
Usage notes
This element contains the date as-of-which replenishment for the product will cease. The Home Depot requests that this date be reported to them as soon as possible. You are still allowed to continue to report an available quantity that The Home Depot can continue to sell.
Once this date has been reported for a given product, this element must be included in all subsequent updates for the remaining life of the product. Once an available quantity of zero is reached, the product can be removed from the file. If this date is omitted from the file prior to the available quantity reaching zero, this items discontinued status is removed.
QTY Loop
RequiredMax >1
320
Quantity
RequiredMax use 1
To specify quantity information
Usage notes
QTY3325
QTY2015
Example
QTY*20*0~
Quantity Qualifier
Required
Identifier (ID)
Code specifying the type of quantity
20
Unusable Quantity
This qualifier indicates that the quantity passed in the QTY02 is currently unavailable to The Home Depot.
33
Quantity Available for Sale (stock quantity)
This qualifier indicates that the quantity passed in the QTY02 is available to The Home Depot.
Quantity
Required
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Usage notes
Depending on the qualifier used in the QTY01, this element contains the
corresponding value.
SCH Loop
OptionalMax >1
360
Line Item Schedule
RequiredMax use 1
To specify the data for scheduling a specific line-item
Usage notes
SCH11EA**01819990704
This segment can be provided whenever a supplier wishes to report a future available quantity and date. Stock with a future availability date should not be included in the QTY segment.
Example
SCH*00000000000*EA***018*20230715~
Quantity
Required
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Usage notes
This element contains the quantity that the supplier expects will become available at the date included in the SCH06.
Unit or Basis for Measurement Code
Required
Identifier (ID)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Usage notes
This code must be a valid X12 code but it has no significance. Unit is assumed to match QTY-03
EA
Each
Date/Time Qualifier
Required
Identifier (ID)
Code specifying type of date or time, or both date and time
- SCH05 specifies the interpretation to be used for SCH06 and SCH07.
018
Available
This qualifier is used to indicate that the SCH06 contains the date that the quantity reported in the SCH01 will become available to The Home Depot.
Date
Required
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
Usage notes
This element contains the date on which the quantity reported in the SCH01 will become available to The Home Depot.
Summary
020
Transaction Set Trailer
RequiredMax use 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Example
SE*0000000000*0001~
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
Total number of segments included in a transaction set including ST and SE segments
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
RequiredMax use 1
To indicate the end of a functional group and to provide control information
Example
GE*00*000000~
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Group Control Number
Required
Numeric (N0)
Min 1Max 9
Assigned number originated and maintained by the sender
Interchange Control Trailer
RequiredMax use 1
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Example
IEA*0*000000000~
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
A count of the number of functional groups included in an interchange
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
A control number assigned by the interchange sender
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