Kohl's 856 - Retail Ship Notice Manifest Specifications

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.

Hierarchical Level Code

Required

Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.

Shipment

Hierarchical Child Code

Optional

Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

Additional Subordinate HL Data Segment in This Hierarchical Structure.

TD1

110

Carrier Details (Quantity and Weight)

RequiredMax use 20

To specify the transportation details relative to commodity, weight, and quantity

Example

TD1*CTN25*0000000****G*00*LB~

If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required

If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required

TD1-01

103

Packaging Code

Required

String (AN)

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

Part 1/2

CTN

Carton

Part 2/2

Corrugated or Solid

TD1-02

Lading Quantity

Required

Numeric (N0)

Min 1Max 7

Number of units (pieces) of the lading commodity

TD1-06

187

Weight Qualifier

Optional

Identifier (ID)

Code defining the type of weight

Gross Weight

TD1-07

Weight

Optional

Decimal number (R)

Min 1Max 10

Numeric value of weight

TD1-08

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Pound

TD5

120

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

When using a small package service provider as the carrier, TD504 should contain code U.

Example

TD5*O*2*XXXXXX*D~

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-01

133

Routing Sequence Code

Optional

Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

Origin Carrier (Air, Motor, or Ocean)

TD5-02

Identification Code Qualifier

Optional

Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Standard Carrier Alpha Code (SCAC)

TD5-03

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

TD5-04

Transportation Method/Type Code

Optional

Identifier (ID)

Code specifying the method or type of transportation for the shipment

Air Express

Bus

Consolidation

Customer Pickup / Customer's Expense

Parcel Post

Expedited Truck

Customer Pickup

Contract Carrier

Motor (Common Carrier)

Rail

Best Way (Shippers Option)

Private Parcel Service

TD3

130

Carrier Details (Equipment)

OptionalMax use 12

To specify transportation details relating to the equipment used by the carrier

Usage notes

This segment is only mandatory for deconsolidators that send ASNs for Import and Landed shipments.

Example

TD3*CN*XXXX*XXXXX~

If Equipment Initial (TD3-02) is present, then Equipment Number (TD3-03) is required

TD3-01

Equipment Description Code

Optional

Identifier (ID)

Code identifying type of equipment used for shipment

Container

TD3-02

206

Equipment Initial

Optional

String (AN)

Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

Usage notes

Container SCAC Code (Alpha Characters of Container ID)

TD3-03

207

Equipment Number

Optional

String (AN)

Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

Usage notes

Unique Container ID (Numeric Characters of Container ID)

REFCarrier's Reference Number (PRO/Invoice)REFSystem Number

150

Bill of Lading Number

RequiredMax use 1

To specify identifying information

Usage notes

Kohl’s requires that the Bill of Lading Number and the TP Load Number are transmitted.

The Bill of Lading number must match the number on the physical Bill of Lading that is tendered to the carrier.

Example: REFBM12345678912345678

Example

REF*BM*XXXXXX~

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

Bill of Lading Number

Reference Identification

Required

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REFBill of Lading Number REFSystem Number

150

Carrier's Reference Number (PRO/Invoice)

OptionalMax use 1

To specify identifying information

Usage notes

The Carrier’s Reference Number is optional but preferred.

Example: REFCN293010

Example

REF*CN*XXXXXX~

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

Carrier's Reference Number (PRO/Invoice)

Reference Identification

Required

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REFBill of Lading Number REFCarrier's Reference Number (PRO/Invoice)

150

System Number

OptionalMax use 1

To specify identifying information

Usage notes

Kohl’s requires that the Bill of Lading Number and the TP Load Number are transmitted.

The TP Load Number is also referred to as the ME (Mode Execution) ID in Transplace.

The ME/TP Load Number should be 9 digits. The TP load number should not contain leading zeros.

The TP load number should contain numeric values only (do not include a leading "TP").

Example: REF06706869401

Example

REF*06*XXX~

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

System Number

System Number / TP Load Number

Reference Identification

Required

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER

151

Administrative Communications Contact

RequiredMax use 3

To identify a person or office to whom administrative communications should be directed

Example

PER*IC**EM*X~

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

Information Contact

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

Code identifying the type of communication number

Electronic Mail

PER-04

364

Communication Number

Optional

String (AN)

Min 1Max 80

Complete communications number including country or area code when applicable

DTM

200

Date/Time Reference

RequiredMax use 1

To specify pertinent dates and times

Example

DTM*011*20231006*0353~

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

Code specifying type of date or time, or both date and time

011

Shipped

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

N1 Ship From

RequiredMax 1

Variants (all may be used)

Ship To

220

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Kohl’s has multiple Distribution Centers. Store to Distribution Center relationships are transmitted via the 816 - Organizational Relationship
document.

When N101 = SF,
N102 should be the vendor/consolidator name
N103 should be 91
N104 should be the Vendor Location ID if there is more than one shipping location. If there is only one shipping location, this field can contain the vendor name.

Example

N1*SF*XXXXXX*91*XXX~

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

Ship From

N1-02

Name

Optional

String (AN)

Min 1Max 60

Free-form name

Usage notes

Kohl’s Vendor Name

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Assigned by Seller or Seller's Agent

Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Kohl’s 5-digit DC Number
Kohl’s 5-digit Store Number
Vendor’s Location ID or Vendor/Consolidator Name

240

Address Information

RequiredMax use 2

To specify the location of the named party

Usage notes

The N3 segment needs to be sent if the previous N1 segment contains Ship From information.

Example

N3*XXX*XXXXX~

N3-01

Address Information

Required

String (AN)

Min 1Max 55

Address information

N3-02

Address Information

Optional

String (AN)

Min 1Max 55

Address information

250

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Usage notes

The N3 segment needs to be sent if the previous N1 segment contains Ship From information.

Example

N4*XXXXXX*XX*XXXX~

N4-01

City Name

Optional

String (AN)

Min 2Max 30

Free-form text for city name

A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N1 Ship To

RequiredMax 1

Variants (all may be used)

Ship From

220

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

The N104 field may contain a store number only if the ASN is for a direct to store shipment. Mark for store shipments need to be sent with the DC
number.

When N101 = ST,
N102 should be Kohl’s
N103 should be 92
N104 should be a Kohl’s 5-digit Distribution Center number or 5-digit Store number

Example

N1*ST*XXX*91*XXX~

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

Free-form name

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Assigned by Seller or Seller's Agent

Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Kohl’s 5-digit DC Number
Kohl’s 5-digit Store Number
Vendor’s Location ID or Vendor/Consolidator Name

240

Address Information

OptionalMax use 2

To specify the location of the named party

Example

N3*XXXXX*XXXXX~

N3-01

Address Information

Required

String (AN)

Min 1Max 55

Address information

N3-02

Address Information

Optional

String (AN)

Min 1Max 55

Address information

250

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example

N4*XXXXXX*XX*XXX~

N4-01

City Name

Optional

String (AN)

Min 2Max 30

Free-form text for city name

A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

HL Loop

RequiredMax >1

010

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

Example

HL*2*1*O*1~

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

Hierarchical Level Code

Required

Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.

Order

Hierarchical Child Code

Optional

Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

No Subordinate HL Segment in This Hierarchical Structure.

Additional Subordinate HL Data Segment in This Hierarchical Structure.

PRF

050

Purchase Order Reference

RequiredMax use 1

To provide reference to a specific purchase order

Usage notes

The Purchase Order number is required and must match the number transmitted on Kohl’s 850 or vendor’s 855.

Example

PRF*XX~

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

TD1

110

Carrier Details (Quantity and Weight)

RequiredMax use 20

To specify the transportation details relative to commodity, weight, and quantity

Usage notes

The TD102 field should contain the store’s carton count if the ASN is for a mark for store order. The TD102 field should contain the purchase
order’s carton count if the ASN is for a non mark for store order.

Example

TD1*CTN25*00~

TD1-01

103

Packaging Code

Required

String (AN)

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

Part 1/2

CTN

Carton

Part 2/2

Corrugated or Solid

TD1-02

Lading Quantity

Required

Numeric (N0)

Min 1Max 7

Number of units (pieces) of the lading commodity

150

Reference Identification

OptionalMax use >1

To specify identifying information

Example

REF*DP*XX~

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

Department Number

Reference Identification

Required

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N1 Loop

RequiredMax >1

220

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Kohl’s has multiple Distribution Centers. Store to Distribution Center associations are transmitted via the 816 - Organizational Relationship
document.

When N101 = BY,
N102 should be KOHLS
N103 should be 92
N104 should be a Kohl’s 5-digit Distribution Center number for bulk and prepack shipments or 5-digit Store number for mark for store
shipments.

Example

N1*BY**92*XXXXXX~

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

Buying Party (Purchaser)

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Kohl’s 5-Digit DC Number
Kohl’s 5-Digit Store Number

HL Item

OptionalMax >1

Variants (all may be used)

Pack

010

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

Example

HL*3*2*I*1~

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

Hierarchical Level Code

Required

Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.

Item

Hierarchical Child Code

Optional

Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

Additional Subordinate HL Data Segment in This Hierarchical Structure.

LIN

020

Item Identification

RequiredMax use 1

To specify basic item identification data

Usage notes

The UPC or EAN is required and must match the UPC or EAN on Kohl’s 850 or vendor’s 855.

Kohl’s recommends when shipping an assortment that the LIN03 reflect the pack UPC number. The SN103 needs to be AS for assortment. The
SLN/Item loops would contain the item UPC numbers or EANs.

Example

LIN**UP*XXXXXX~

LIN-02

Product/Service ID Qualifier

Required

Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

European Article Number (EAN) (2-5-5-1)

U.P.C. Consumer Package Code (1-5-5-1)

LIN-03

Product/Service ID

Required

String (AN)

Min 1Max 48

Identifying number for a product or service

SN1

030

Item Detail (Shipment)

RequiredMax use 1

To specify line-item detail relative to shipment

Usage notes

For the Standard Carton Structure, the SN102 should be the total number of eaches per UPC shipped.

Example

SN1**000*EA~

SN1-02

382

Number of Units Shipped

Required

Decimal number (R)

Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SN1-03

Unit or Basis for Measurement Code

Required

Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SN103 defines the unit of measurement for both SN102 and SN104.

Assortment

Each

SLN

040

Subline Item Detail

OptionalMax use 1000

To specify product subline detail item data

Usage notes

The SLN10 must contain the item UPC numbers or EAN’s within the pack.

Example

SLN*X**S*0000000000000*EA****UP*XXX~

If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required

SLN-01

350

Assigned Identification

Required

String (AN)

Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

SLN01 is the identifying number for the subline item.
SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.

SLN-03

662

Relationship Code

Required

Identifier (ID)

Code indicating the relationship between entities

SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.

Included

Substituted

SLN-04

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

Numeric value of quantity

SLN-05

C001

Composite Unit of Measure

RequiredMax use 1

To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01

Unit or Basis for Measurement Code

Required

Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Each

SLN-09

Product/Service ID Qualifier

Optional

Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

European Article Number (EAN) (2-5-5-1)

U.P.C. Consumer Package Code (1-5-5-1)

SLN-10

Product/Service ID

Optional

String (AN)

Min 1Max 48

Identifying number for a product or service

HL Loop

RequiredMax >1

010

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

Example

HL*4*3*P*0~

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

Hierarchical Level Code

Required

Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.

Pack

Hierarchical Child Code

Optional

Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

No Subordinate HL Segment in This Hierarchical Structure.

PO4

060

Item Physical Details

RequiredMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

Kohl’s does not require the PO4 segment if the ASN is in the Pick and Pack Structure.

The PO4 segment is mandatory if the ASN is in the Standard Structure.

The PO414 is required if there are inner containers in each outer carton. If there are no inner containers, send only the PO401.

Examples of an inner container can be bundles, polybags or inner cartons.

Example:
The carton contains 2 inner containers, each of which has 4 items
PO42************4

Example

PO4*00*********00000*00*0000000*EA*00000~

If Length (PO4-10) is present, then Unit or Basis for Measurement Code (PO4-13) is required

If Width (PO4-11) is present, then Unit or Basis for Measurement Code (PO4-13) is required

If Height (PO4-12) is present, then Unit or Basis for Measurement Code (PO4-13) is required

If Unit or Basis for Measurement Code (PO4-13) is present, then at least one of Length (PO4-10), Width (PO4-11) or Height (PO4-12) is required

PO4-01

356

Pack

Optional

Numeric (N0)

Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-10

Length

Optional

Decimal number (R)

Min 1Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

PO4-11

189

Width

Optional

Decimal number (R)

Min 1Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

PO4-12

Height

Optional

Decimal number (R)

Min 1Max 8

Vertical dimension of an object measured when the object is in the upright position

PO4-13

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO413 defines the unit of measure for PO410, PO411, and PO412.

Each

PO4-14

810

Inner Pack

Optional

Numeric (N0)

Min 1Max 6

The number of eaches per inner container

PKG

100

Marking, Packaging, Loading

OptionalMax use 25

To describe marking, packaging, loading, and unloading requirements

Example

PKG*S*36*VI*XXXXXX~

If Packaging Description Code (PKG-04) is present, then Agency Qualifier Code (PKG-03) is required

PKG-01

349

Item Description Type

Optional

Identifier (ID)

Code indicating the format of a description

If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used.

Structured (From Industry Code List)

PKG-02

753

Packaging Characteristic Code

Optional

Identifier (ID)

Code specifying the marking, packaging, loading and related characteristics being described

Package Specifications

PKG-03

559

Agency Qualifier Code

Optional

Identifier (ID)

Code identifying the agency assigning the code values

Use PKG03 to indicate the organization that publishes the code list being referred to.

Voluntary Inter-Industry Commerce Standard (VICS) EDI

PKG-04

754

Packaging Description Code

Optional

String (AN)

Min 1Max 7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

PKG04 should be used for industry-specific packaging description codes.

Usage notes

First character:

L Logical Container
P Physical Container

Last 2 characters:

01 Carton
02 Carton, Hanging Garments
03 Carton, With Hangers (not hanging)
04 Carton, With Identifiable Inner Packs
05 Carton, With Unidentifiable Inner Packs

MAN

190

Marks and Numbers

RequiredMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

The MAN04 and MAN05 fields only need to be sent for Outlet store shipments.

Example

MAN*GM*X**CP*XXXXXX~

If either Marks and Numbers Qualifier (MAN-04) or Marks and Numbers (MAN-05) is present, then the other is required

MAN-01

Marks and Numbers Qualifier

Required

Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

SSCC-18 and Application Identifier

MAN-02

Marks and Numbers

Required

String (AN)

Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.

MAN-04

Marks and Numbers Qualifier

Optional

Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

Carrier-Assigned Package ID Number

MAN-05

Marks and Numbers

Optional

String (AN)

Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.

HL Pack

OptionalMax >1

Variants (all may be used)

Item

010

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

Example

HL*3*2*P*1~

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

Hierarchical Level Code

Required

Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.

Pack

Hierarchical Child Code

Optional

Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

Additional Subordinate HL Data Segment in This Hierarchical Structure.

PKG

100

Marking, Packaging, Loading

OptionalMax use 25

To describe marking, packaging, loading, and unloading requirements

Example

PKG*S*36*VI*XXXXXX*XXXXXX~

If Packaging Description Code (PKG-04) is present, then Agency Qualifier Code (PKG-03) is required

If Description (PKG-05) is present, then Item Description Type (PKG-01) is required

At least one of Packaging Description Code (PKG-04) or Description (PKG-05) is required

PKG-01

349

Item Description Type

Optional

Identifier (ID)

Code indicating the format of a description

If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used.

Structured (From Industry Code List)

PKG-02

753

Packaging Characteristic Code

Optional

Identifier (ID)

Code specifying the marking, packaging, loading and related characteristics being described

Package Specifications

PKG-03

559

Agency Qualifier Code

Optional

Identifier (ID)

Code identifying the agency assigning the code values

Use PKG03 to indicate the organization that publishes the code list being referred to.

Voluntary Inter-Industry Commerce Standard (VICS) EDI

PKG-04

754

Packaging Description Code

Optional

String (AN)

Min 1Max 7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

PKG04 should be used for industry-specific packaging description codes.

PKG-05

352

Description

Optional

String (AN)

Min 1Max 80

A free-form description to clarify the related data elements and their content

Special marking or tagging data can be given in PKG05 (description).

MAN

190

Marks and Numbers

RequiredMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

The MAN04 and MAN05 fields only need to be sent for Outlet store shipments.

Example

MAN*GM*XXXX**CP*XXX~

If either Marks and Numbers Qualifier (MAN-04) or Marks and Numbers (MAN-05) is present, then the other is required

MAN-01

Marks and Numbers Qualifier

Required

Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

SSCC-18 and Application Identifier

MAN-02

Marks and Numbers

Required

String (AN)

Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.

MAN-04

Marks and Numbers Qualifier

Optional

Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

Carrier-Assigned Package ID Number

MAN-05

Marks and Numbers

Optional

String (AN)

Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.

HL Loop

RequiredMax >1

010

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

Example

HL*4*3*I*0~

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

Hierarchical Level Code

Required

Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.

Item

Hierarchical Child Code

Optional

Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

No Subordinate HL Segment in This Hierarchical Structure.

LIN

020

Item Identification

RequiredMax use 1

To specify basic item identification data

Usage notes

The UPC or EAN is required and must match the UPC or EAN on Kohl’s 850 or vendor’s 855.

Kohl’s recommends when shipping an assortment that the LIN03 reflect the pack UPC number. The SN103 needs to be AS for assortment. The
SLN/Item loops would contain the item UPC numbers or EANs.

Example

LIN**UP*XXXX~

LIN-02

Product/Service ID Qualifier

Required

Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

European Article Number (EAN) (2-5-5-1)

U.P.C. Consumer Package Code (1-5-5-1)

LIN-03

Product/Service ID

Required

String (AN)

Min 1Max 48

Identifying number for a product or service

SN1

030

Item Detail (Shipment)

RequiredMax use 1

To specify line-item detail relative to shipment

Usage notes

For the Pick and Pack Structure, when the SN103 is AS the SN102 must be the total number of packs in the carton.

For the Pick and Pack Structure, when the SN103 is EA the SN102 must be the total number of units per carton.

Example

SN1**000*EA~

SN1-02

382

Number of Units Shipped

Required

Decimal number (R)

Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SN1-03

Unit or Basis for Measurement Code

Required

Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SN103 defines the unit of measurement for both SN102 and SN104.

Assortment

Each

SLN

040

Subline Item Detail

OptionalMax use 1000

To specify product subline detail item data

Usage notes

The SLN10 must contain the item UPC numbers or EAN’s within the pack.

Example

SLN*XX**S*000000000*EA****EN*XXXX~

If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required

SLN-01

350

Assigned Identification

Required

String (AN)

Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

SLN01 is the identifying number for the subline item.
SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.

SLN-03

662

Relationship Code

Required

Identifier (ID)

Code indicating the relationship between entities

SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.

Included

Substituted

SLN-04

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

Numeric value of quantity

SLN-05

C001

Composite Unit of Measure

RequiredMax use 1

To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01

Unit or Basis for Measurement Code

Required

Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Each

SLN-09

Product/Service ID Qualifier

Optional

Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

European Article Number (EAN) (2-5-5-1)

U.P.C. Consumer Package Code (1-5-5-1)

SLN-10