**These specifications are a base model. All customers are responsible for ensuring their map or EDI is compliant with their trading partner's most current specifications.
X12 810 Retail Invoice
Revised March 4, 2024
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
Delimiters
~ Segment
* Element
> Component
EDI samples
Invoice consolidated to DC level
Multiple Prepack Order (One Assortment per Carton) 1
Multiple Prepack Order (One Assortment per Carton) 2
Multiple Prepack Order (One Assortment per Carton) 3
Interchange Control Header
RequiredMax use 1
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Example
ISA*00* *00* *XX*XXXXXXXXXXXXXXX*12*14147844480 *231004*1447*U*00401*000000000*X*X*>~
Authorization Information Qualifier
Required
Identifier (ID)
Code to identify the type of information in the Authorization Information
00
No Authorization Information Present (No Meaningful Information in I02)
Authorization Information
Required
String (AN)
Min 10Max 10
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Security Information Qualifier
Required
Identifier (ID)
Code to identify the type of information in the Security Information
00
No Security Information Present (No Meaningful Information in I04)
Security Information
Required
String (AN)
Min 10Max 10
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Codes
Interchange Sender ID
Required
String (AN)
Min 15Max 15
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Interchange ID Qualifier
Required
Identifier (ID)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
12
Phone (Telephone Companies)
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Interchange Date
Required
Date (DT)
YYMMDD format
Date of the interchange
Interchange Time
Required
Time (TM)
HHMM format
Time of the interchange
Interchange Control Standards Identifier
Required
Identifier (ID)
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
U
U.S. EDI Community of ASC X12, TDCC, and UCS
Interchange Control Version Number
Required
Identifier (ID)
This version number covers the interchange control segments
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
A control number assigned by the interchange sender
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
Code sent by the sender to request an interchange acknowledgment (TA1)
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
Code to indicate whether data enclosed by this interchange envelope is test, production or information
I
Information
P
Production Data
T
Test Data
Component Element Separator
Required
String (AN)
Min 1Max 1
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
>
Component Element Separator
Functional Group Header
RequiredMax use 1
To indicate the beginning of a functional group and to provide control information
Example
GS*IN*XX*14147844480*20231004*0515*00000000*X*004010~
Functional Identifier Code
Required
Identifier (ID)
Code identifying a group of application related transaction sets
IN
Invoice Information (810,819)
Application Sender's Code
Required
String (AN)
Min 2Max 15
Code identifying party sending transmission; codes agreed to by trading partners
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Code identifying party receiving transmission. Codes agreed to by trading partners
Date
Required
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Group Control Number
Required
Numeric (N0)
Min 1Max 9
Assigned number originated and maintained by the sender
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
Code used in conjunction with Data Element 480 to identify the issuer of the standard
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
Version / Release / Industry Identifier Code
Required
String (AN)
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
00410VICS
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
010
Transaction Set Header
RequiredMax use 1
To indicate the start of a transaction set and to assign a control number
Example
ST*810*0001~
Transaction Set Identifier Code
Required
Identifier (ID)
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
810
Invoice
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
020
Beginning Segment for Invoice
RequiredMax use 1
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Example
BIG*20231004*XXXXX*20231005*XX~
Date
Required
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Invoice Number
Required
String (AN)
Min 1Max 22
Identifying number assigned by issuer
Date
Optional
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
- BIG03 is the date assigned by the purchaser to purchase order.
Purchase Order Number
Required
String (AN)
Min 1Max 22
Identifying number for Purchase Order assigned by the orderer/purchaser
N1 Buying Party (Purchaser)
OptionalMax 1
Variants (all may be used)
070
Name
RequiredMax use 1
To identify a party by type of organization, name, and code
Usage notes
Kohl’s has multiple Distribution Centers. DC to Store relationships are transmitted via the EDI 816- Organizational Relationship document.
For Pack by Store (Mark for Store) invoices, the value in the N104 field must be the Store’s valid Kohl’s five digit Distribution Center number, for
example, 00830. A store number will only be accepted in the N104 field on a Direct to Store invoice.
For Import and Landed invoices, the value in the N104 field after the 92 qualifier must be the Kohl’s five digit “00899” corporate location number
instead of a Kohl’s Distribution Center number. 00899 is NOT a valid physical “Ship To” location but an internal accounting location. Trading
partners should not ship goods to this corporate location.
When N101 = BY or ST then N103 = 92 and N104 = valid Distribution Center Number or Store Number.
Example
N1*BY*XXXX*1*XXXXXX~
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
Entity Identifier Code
Required
Identifier (ID)
Code identifying an organizational entity, a physical location, property or an individual
BY
Buying Party (Purchaser)
Name
Optional
String (AN)
Min 1Max 60
Free-form name
Identification Code Qualifier
Optional
Identifier (ID)
Code designating the system/method of code structure used for Identification Code (67)
1
D-U-N-S Number, Dun & Bradstreet
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
92
Assigned by Buyer or Buyer's Agent
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes
Appropriate Vendor/Factor DUNS
090
Address Information
OptionalMax use 2
To specify the location of the named party
Usage notes
This segment is recommended only when N101 = "RI".
Example
N3*XXXXX*XXXXXX~
Address Information
Required
String (AN)
Min 1Max 55
Address information
Address Information
Optional
String (AN)
Min 1Max 55
Address information
100
Geographic Location
OptionalMax use 1
To specify the geographic place of the named party
Usage notes
This segment is recommended only when N101 = "RI".
Example
N4*XXXXXX*XX*XXXXX*XXX~
City Name
Optional
String (AN)
Min 2Max 30
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Postal Code
Optional
Identifier (ID)
Min 3Max 15
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Country Code
Optional
Identifier (ID)
Min 2Max 3
Code identifying the country
N1 Remit To
RequiredMax 1
Variants (all may be used)
Buying Party (Purchaser)Ship To
070
Name
RequiredMax use 1
To identify a party by type of organization, name, and code
Usage notes
Kohl’s has multiple Distribution Centers. DC to Store relationships are transmitted via the EDI 816- Organizational Relationship document.
For Pack by Store (Mark for Store) invoices, the value in the N104 field must be the Store’s valid Kohl’s five digit Distribution Center number, for
example, 00830. A store number will only be accepted in the N104 field on a Direct to Store invoice.
For Import and Landed invoices, the value in the N104 field after the 92 qualifier must be the Kohl’s five digit “00899” corporate location number
instead of a Kohl’s Distribution Center number. 00899 is NOT a valid physical “Ship To” location but an internal accounting location. Trading
partners should not ship goods to this corporate location.
When N101 = RI then N102 = remit-to name and N103 = 1 or 9 and N104 = valid DUNS number.
Example
N1*RI*XX*1*XXX~
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
Entity Identifier Code
Required
Identifier (ID)
Code identifying an organizational entity, a physical location, property or an individual
RI
Remit To
Name
Optional
String (AN)
Min 1Max 60
Free-form name
Usage notes
Vendor or Factor Name (For "Remit To")
Identification Code Qualifier
Optional
Identifier (ID)
Code designating the system/method of code structure used for Identification Code (67)
1
D-U-N-S Number, Dun & Bradstreet
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
92
Assigned by Buyer or Buyer's Agent
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes
Appropriate Vendor/Factor DUNS
090
Address Information
OptionalMax use 2
To specify the location of the named party
Usage notes
This segment is recommended only when N101 = "RI".
Example
N3*XXXX*XXXXXX~
Address Information
Required
String (AN)
Min 1Max 55
Address information
Address Information
Optional
String (AN)
Min 1Max 55
Address information
100
Geographic Location
OptionalMax use 1
To specify the geographic place of the named party
Usage notes
This segment is recommended only when N101 = "RI".
Example
N4*XX*XX*XXXXXX*XXX*X*XXXX~
If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
City Name
Optional
String (AN)
Min 2Max 30
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Postal Code
Optional
Identifier (ID)
Min 3Max 15
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Country Code
Optional
Identifier (ID)
Min 2Max 3
Code identifying the country
Location Qualifier
Optional
Identifier (ID)
Min 1Max 2
Code identifying type of location
Location Identifier
Optional
String (AN)
Min 1Max 30
Code which identifies a specific location
N1 Ship To
RequiredMax 1
Variants (all may be used)
Buying Party (Purchaser)Remit To
070
Name
RequiredMax use 1
To identify a party by type of organization, name, and code
Usage notes
Kohl’s has multiple Distribution Centers. DC to Store relationships are transmitted via the EDI 816- Organizational Relationship document.
For Pack by Store (Mark for Store) invoices, the value in the N104 field must be the Store’s valid Kohl’s five digit Distribution Center number, for
example, 00830. A store number will only be accepted in the N104 field on a Direct to Store invoice.
For Import and Landed invoices, the value in the N104 field after the 92 qualifier must be the Kohl’s five digit “00899” corporate location number
instead of a Kohl’s Distribution Center number. 00899 is NOT a valid physical “Ship To” location but an internal accounting location. Trading
partners should not ship goods to this corporate location.
When N101 = BY or ST then N103 = 92 and N104 = valid Distribution Center Number or Store Number.
Example
N1*ST*XXXX*9*XXXXXX~
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
Entity Identifier Code
Required
Identifier (ID)
Code identifying an organizational entity, a physical location, property or an individual
ST
Ship To
Name
Optional
String (AN)
Min 1Max 60
Free-form name
Identification Code Qualifier
Optional
Identifier (ID)
Code designating the system/method of code structure used for Identification Code (67)
1
D-U-N-S Number, Dun & Bradstreet
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
92
Assigned by Buyer or Buyer's Agent
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes
Appropriate Vendor/Factor DUNS
090
Address Information
OptionalMax use 2
To specify the location of the named party
Usage notes
This segment is recommended only when N101 = "RI".
Example
N3*X*X~
Address Information
Required
String (AN)
Min 1Max 55
Address information
Address Information
Optional
String (AN)
Min 1Max 55
Address information
100
Geographic Location
OptionalMax use 1
To specify the geographic place of the named party
Usage notes
This segment is recommended only when N101 = "RI".
Example
N4*XXX*XX*XXXXXXXX*XX~
City Name
Optional
String (AN)
Min 2Max 30
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Postal Code
Optional
Identifier (ID)
Min 3Max 15
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Country Code
Optional
Identifier (ID)
Min 2Max 3
Code identifying the country
130
Terms of Sale/Deferred Terms of Sale
OptionalMax use >1
To specify terms of sale
Usage notes
When sending a freight charge, send the discount as an amount (ITD08), not as a percentage (ITD03).
Example
ITD*03*2*00*20231005*0*20231005*00*00000000*20231005*000000*000~
If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required
Terms Type Code
Optional
Identifier (ID)
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
01
Basic
02
End of Month (EOM)
03
Fixed Date
04
Deferred or Installment
05
Discount Not Applicable
06
Mixed
07
Extended
08
Basic Discount Offered
09
Proximo
10
Instant
11
Elective
12
10 Days After End of Month (10 EOM)
Terms Basis Date Code
Optional
Identifier (ID)
Code identifying the beginning of the terms period
1
Ship Date
DTM01 must = 011
2
Delivery Date
Receipt of Goods
DTM01 must = 002
3
Invoice Date
BIG01
7
Effective Date
DTM01 must = 007
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
Number of days in the terms discount period by which payment is due if terms discount is earned
Terms Net Due Date
Optional
Date (DT)
CCYYMMDD format
Date when total invoice amount becomes due expressed in format CCYYMMDD
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3
Number of days until total invoice amount is due (discount not applicable)
Terms Discount Amount
Optional
Numeric (N2)
Min 1Max 10
Total amount of terms discount
Terms Deferred Due Date
Optional
Date (DT)
CCYYMMDD format
Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD
Deferred Amount Due
Optional
Numeric (N2)
Min 1Max 10
Deferred amount due for payment
Percent of Invoice Payable
Optional
Decimal number (R)
Min 1Max 5
Amount of invoice payable expressed in percent
140
Delivery Requested
OptionalMax use 1
To specify pertinent dates and times
Example
DTM*002*20231005~
Variants (all may be used)
Date/Time Qualifier
Required
Identifier (ID)
Code specifying type of date or time, or both date and time
Usage notes
Receipt of Goods
For terms: ITD02 = 2
002
Delivery Requested
Date
Optional
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
140
Effective
OptionalMax use 1
To specify pertinent dates and times
Example
DTM*007*20231005~
Variants (all may be used)
DTMDelivery RequestedDTMShipped
Date/Time Qualifier
Required
Identifier (ID)
Code specifying type of date or time, or both date and time
Usage notes
For terms: ITD02 = 7
007
Effective
Date
Optional
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
140
Shipped
OptionalMax use 1
To specify pertinent dates and times
Example
DTM*011*20231005~
Variants (all may be used)
DTMDelivery RequestedDTMEffective
Date/Time Qualifier
Required
Identifier (ID)
Code specifying type of date or time, or both date and time
Usage notes
For terms: ITD02 = 1
011
Shipped
Date
Optional
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
Detail
IT1 Loop
RequiredMax >1
010
Baseline Item Data (Invoice)
RequiredMax use 1
To specify the basic and most frequently used line item data for the invoice and related transactions
Usage notes
The UPC number or EAN is required.
The buyer’s catalog number, vendor style, color code and size code are not required.
Invoices transmitted with only the buyer catalog number will be rejected.
If IT103 is AS for Assortment, then IT104 must be the cost of the assortment. Cost of the assortment is the sum of the SLN04 fields multiplied by
the SLN06.
The price in the IT104 must be sent with a decimal point when there are cents included in the cost, i.e. $15.95 would be sent as 15.95 and $29.00 would be sent as 29.
850 purchase orders are defined as assortment pack when the PO103 field contains a value of AS. The PO1 will contain the pack UPC number.
The item UPC numbers will be transmitted in the SLN segment (PO1/SLN loop).
It is a requirement that when invoicing an assortment pack that the IT103 is AS and the IT107 reflects the pack UPC number. The IT1/SLN loops would contain the item UPC numbers.
Kohl’s recommends that vendors send pack and item level segments for assortment purchase orders.
Kohl’s is able to process invoices which contain just pack level segment data (IT103 is AS, but no IT1/SLN loops are sent), or just item level
segment data (IT103 is EA and no IT1/SLN loops sent).
If one or more items cannot be invoiced as assortment then all the items need to be invoiced individually. The IT103 would be EA and the IT107 must contain the item UPC number. The unit cost would reflect the cost for each item.
Example
IT1*XXX*00000*AS*0000000*WE*VE*XXXXX*EN*XXXX*EN*XXXXXX*CB*XXX*EN*XXXX~
If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required
If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required
Assigned Identification
Optional
String (AN)
Min 1Max 20
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Quantity Invoiced
Optional
Decimal number (R)
Min 1Max 10
Number of units invoiced (supplier units)
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
AS
Assortment
EA
Each
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Price per unit of product, service, commodity, etc.
Basis of Unit Price Code
Optional
Identifier (ID)
Code identifying the type of unit price for an item
NC
No Charge
WE
Wholesale Price per Each
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
CB
Buyer's Catalog Number
Kohl’s Dept/Major Class/Sub Class
EN
European Article Number (EAN) (2-5-5-1)
SZ
Vendor Alphanumeric Size Code (NRMA)
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VE
Vendor Color
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
CB
Buyer's Catalog Number
Kohl’s Dept/Major Class/Sub Class
EN
European Article Number (EAN) (2-5-5-1)
SZ
Vendor Alphanumeric Size Code (NRMA)
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VE
Vendor Color
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
CB
Buyer's Catalog Number
Kohl’s Dept/Major Class/Sub Class
EN
European Article Number (EAN) (2-5-5-1)
SZ
Vendor Alphanumeric Size Code (NRMA)
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VE
Vendor Color
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
CB
Buyer's Catalog Number
Kohl’s Dept/Major Class/Sub Class
EN
European Article Number (EAN) (2-5-5-1)
SZ
Vendor Alphanumeric Size Code (NRMA)
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VE
Vendor Color
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
CB
Buyer's Catalog Number
Kohl’s Dept/Major Class/Sub Class
EN
European Article Number (EAN) (2-5-5-1)
SZ
Vendor Alphanumeric Size Code (NRMA)
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VE
Vendor Color
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
PID Loop
OptionalMax >1
060
Product/Item Description
RequiredMax use 1
To describe a product or process in coded or free-form format
Usage notes
There may be up to 3 occurrences of this segment depending on what, if any, descriptions are available to the vendor.
The PID segment is conditional on whether the IT1 segment includes vendor style, vendor color, and/or vendor size codes.
Example
PID*F*74***XXX~
Item Description Type
Required
Identifier (ID)
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
Product/Process Characteristic Code
Optional
Identifier (ID)
Code identifying the general class of a product or process characteristic
08
Product
Vendor Style Description
73
Vendor color description
74
Vendor size description
Description
Optional
String (AN)
Min 1Max 80
A free-form description to clarify the related data elements and their content
Usage notes
Character Vendor (Style, Color, or Size) Description
SLN Loop
OptionalMax >1
200
Subline Item Detail
RequiredMax use 1
To specify product subline detail item data
Usage notes
The UPC or EAN is required.
The buyer’s catalog number, vendor style, color code and size code are not required.
Invoices transmitted with only the buyer’s catalog number will be rejected.
This segment/loop will only be sent if IT103 is AS. There may be multiple occurrences of this segment/loop depending on the number of unique items in the pre-pack.
The price in the IT104 must be sent with a decimal point when there are cents included in the cost, i.e. $15.95 would be sent as 15.95 and $29.00 would be sent as 29.
It is a requirement that when invoicing an assortment pack that the IT103 is AS and the IT107 reflects the pack UPC number. The IT1/SLN loops would contain the item UPC numbers.
Example
SLN*X**I*00*EA*0***CM*XXXXXX*IN*X*IN*XX*EN*XX*EN*XXXXXX~
If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required
If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required
Assigned Identification
Required
String (AN)
Min 1Max 20
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Relationship Code
Required
Identifier (ID)
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
I
Included
Quantity
Optional
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
Unit or Basis for Measurement Code
Required
Identifier (ID)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
EA
Each
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Price per unit of product, service, commodity, etc.
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BO
Buyers Color
CB
Buyer's Catalog Number
Kohl’s Dept/Major Class/Sub Class
CM
National Retail Merchants Association Color Code
Import Only
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID
Shoe orders only.
IZ
Buyer's Size Code
SM
National Retail Merchants Association Size Code
Import Only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
CB
Buyer's Catalog Number
Kohl’s Dept/Major Class/Sub Class
CM
National Retail Merchants Association Color Code
Import Only
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID
Shoe orders only.
IZ
Buyer's Size Code
SM
National Retail Merchants Association Size Code
Import Only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
CB
Buyer's Catalog Number
Kohl’s Dept/Major Class/Sub Class
CM
National Retail Merchants Association Color Code
Import Only
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID
Shoe orders only.
IZ
Buyer's Size Code
SM
National Retail Merchants Association Size Code
Import Only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
CB
Buyer's Catalog Number
Kohl’s Dept/Major Class/Sub Class
CM
National Retail Merchants Association Color Code
Import Only
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID
Shoe orders only.
IZ
Buyer's Size Code
SM
National Retail Merchants Association Size Code
Import Only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
CB
Buyer's Catalog Number
Kohl’s Dept/Major Class/Sub Class
CM
National Retail Merchants Association Color Code
Import Only
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID
Shoe orders only.
IZ
Buyer's Size Code
SM
National Retail Merchants Association Size Code
Import Only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
220
Product/Item Description
OptionalMax use 1000
To describe a product or process in coded or free-form format
Usage notes
There may be up to 3 occurrences of this segment depending on what, if any, descriptions are available to the vendor.
The PID at the SLN loop is only used when IT103 is AS.
The PID segment is conditional on whether the IT1 segment includes vendor style, vendor color, and/or vendor size codes.
Example
PID*F*08***XXXX~
Item Description Type
Required
Identifier (ID)
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
Product/Process Characteristic Code
Optional
Identifier (ID)
Code identifying the general class of a product or process characteristic
08
Product
Vendor Style Description
73
Vendor color description
74
Vendor size description
Description
Optional
String (AN)
Min 1Max 80
A free-form description to clarify the related data elements and their content
Usage notes
Character Vendor (Style, Color, or Size) Description
Summary
010
Total Monetary Value Summary
RequiredMax use 1
To specify the total invoice discounts and amounts
Usage notes
The TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
Example
TDS*0000000*0000000000*0000000000*0000000000~
Amount
Required
Numeric (N2)
Min 1Max 15
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Amount
Optional
Numeric (N2)
Min 1Max 15
Monetary amount
- TDS02 indicates the amount upon which the terms discount amount is calculated.
- TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
Amount
Optional
Numeric (N2)
Min 1Max 15
Monetary amount
- TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
Amount
Optional
Numeric (N2)
Min 1Max 15
Monetary amount
- TDS04 indicates the total amount of terms discount.
030
Carrier Detail
OptionalMax use 1
To specify transportation details for the transaction
Example
CAD****XXXX*X**CN*XXXX~
At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required
If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4
Standard Carrier Alpha Code
Routing
Optional
String (AN)
Min 1Max 35
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Usage notes
Carrier Name
Reference Identification Qualifier
Optional
Identifier (ID)
Code qualifying the Reference Identification
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
Reference Identification
Optional
String (AN)
Min 1Max 16
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
SAC Loop
OptionalMax >1
040
Service, Promotion, Allowance, or Charge Information
RequiredMax use 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Usage notes
Either the allowance total amount (SAC05) OR the allowance percent (SAC07) must be included. Kohl’s will reject invoices sent with both an
amount and percent.
A code of C310 in the SAC02 field will be used whenever there are extended days.
Example
SAC*C*F670*VI*TC*000*3*00000*****02~
At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required
If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
Allowance or Charge Indicator
Required
Identifier (ID)
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
A
Allowance
C
Charge
N
No Allowance or Charge
P
Promotion
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)
Code identifying the service, promotion, allowance, or charge
A260
Advertising Allowance
B720
Cooperative Advertising/Merchandising Allowance (Performance)
C000
Defective Allowance
C260
Discount - Incentive
C300
Discount - Special
C310
Discount
C540
Early Buy Allowance
D240
Freight
D500
Handling
D920
Insurance Fee
D980
Insurance
E560
Marking or Tagging Charge
E750
New Store Discount
E800
No Return Credit Allowance
E950
One-Time License Fee
F180
Pallet
F460
Postage
F670
Price and Marketing Allowance
F800
Promotional Allowance
G740
Service Charge
G830
Shipping and Handling
H090
Special Handling
H730
Tax - Local Sales Tax
H750
Tax - Sales Tax (State and Local)
H770
Tax - State Tax
I170
Trade Discount
I240
Transportation And Setup
I250
Transportation Charge (Minimum Rate)
I260
Transportation Direct Billing
I280
Transportation Vendor Provided
I310
Truckload Discount
I410
Unsaleable Merchandise Allowance
I530
Volume Discount
I570
Warehouse
Agency Qualifier Code
Optional
Identifier (ID)
Code identifying the agency assigning the code values
VI
Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency Service, Promotion, Allowance, or Charge Code
Optional
String (AN)
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
TC
Ticketing Service
Amount
Optional
Numeric (N2)
Min 1Max 15
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
Code indicating on what basis allowance or charge percent is calculated
3
Discount/Gross
All allowances are off the gross price, including cash discount.
Percent
Optional
Decimal number (R)
Min 1Max 6
Percent expressed as a percent
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)
Code indicating method of handling for an allowance or charge
02
Off Invoice
The allowance or charge amount will be reflected in the total transaction amount.
i.e., Total Invoice Amount = Merchandise Price + Charges - Allowances
ISS Loop
OptionalMax >1
060
Invoice Shipment Summary
RequiredMax use 1
To specify summary details of total items shipped in terms of quantity, weight, and volume
Usage notes
Kohl’s recommends use of this segment.
Example
ISS*00000*EA~
If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
CA
Case
CH
Container
CT
Carton
EA
Each
070
Transaction Totals
RequiredMax use 1
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Example
CTT*00~
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Total number of line items in the transaction set
Usage notes
Total number of IT1 segments (line items) in the transaction set.
080
Transaction Set Trailer
RequiredMax use 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Example
SE*00000*0001~
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
Total number of segments included in a transaction set including ST and SE segments
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
RequiredMax use 1
To indicate the end of a functional group and to provide control information
Example
GE*000*000000~
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Group Control Number
Required
Numeric (N0)
Min 1Max 9
Assigned number originated and maintained by the sender
Interchange Control Trailer
RequiredMax use 1
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Example
IEA*0*000000000~
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
A count of the number of functional groups included in an interchange
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
A control number assigned by the interchange sender
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