**These specifications are a base model. All customers are responsible for ensuring their map or EDI is compliant with their trading partner's most current specifications.

X12 Release 4010

Revised March 31, 2023

Print

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.

This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
 The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Delimiters

~ Segment

* Element

> Component

EDI samples

None included

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example

ISA*00*          *00*          *XX*XXXXXXXXXXXXXXX*XX*XXXXXXXXXXXXXXX*240628*0612*U*00401*000000000*X*X*>~

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

Code to identify the type of information in the Authorization Information

00

No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

Code to identify the type of information in the Security Information

00

No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

Date of the interchange

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

Time of the interchange

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U

U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

This version number covers the interchange control segments

00401

Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

A control number assigned by the interchange sender

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0

No Acknowledgment Requested

1

Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I

Information

P

Production Data

T

Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

> 

Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example

GS*RA*XXXX*XXXXX*20240628*1216*00000*X*004010~

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

Code identifying a group of application related transaction sets

RA

Payment Order/Remittance Advice (820)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06

28

Group Control Number

Required

Numeric (N0)

Min 1Max 9

Assigned number originated and maintained by the sender

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T

Transportation Data Coordinating Committee (TDCC)

X

Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010

Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example

ST*820*0001~

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

Code uniquely identifying a Transaction Set

820

Payment Order/Remittance Advice

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BPR

020

Beginning Segment for Payment Order/Remittance Advice

RequiredMax use 1

To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

Example

BPR*I*000000000000*C*ACH~

BPR-01

305

Transaction Handling Code

Required

Identifier (ID)

Code designating the action to be taken by all parties

I

Remittance Information Only

BPR-02

782

Monetary Amount

Required

Decimal number (R)

Min 1Max 15

Monetary amount

Usage notes

Dollar amount.

BPR-03

478

Credit/Debit Flag Code

Required

Identifier (ID)

Code indicating whether amount is a credit or debit

C

Credit

D

Debit

BPR-04

591

Payment Method Code

Required

Identifier (ID)

Code identifying the method for the movement of payment instructions

ACH

Automated Clearing House (ACH)

CHK

Check

NTE

030

Note/Special Instruction

OptionalMax use >1

To transmit information in a free-form format, if necessary, for comment or special instruction

Example

NTE*XXX*X~

NTE-01

363

Note Reference Code

Optional

Identifier (ID)

Min 3Max 3

Code identifying the functional area or purpose for which the note applies

NTE-02

352

Description

Required

String (AN)

Min 1Max 80

A free-form description to clarify the related data elements and their content

CUR

040

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example

CUR*2L*CAD~

CUR-01

98

Entity Identifier Code

Required

Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

2L

Corporation

CUR-02

100

Currency Code

Required

Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

CAD

Canadian Dollar

USD

US Dollar

REF

050

Electronic Funds Transfer ID Number

OptionalMax use >1

To specify identifying information

Example

REF*CK*XX~

Variants (all may be used)

REFVendor ID Number

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

CK

Check Number

EF

Electronic Funds Transfer ID Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Transfer number.

REF

050

Vendor ID Number

OptionalMax use >1

To specify identifying information

Example

REF*VR*XXXX~

Variants (all may be used)

REFElectronic Funds Transfer ID Number

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

VR

Vendor ID Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Vendor number.

DTM

060

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

Example

DTM*097*20230330~

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

Code specifying type of date or time, or both date and time

097

Transaction Creation

DTM-02

373

Date

Optional

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Date as YYYYMMDD.

N1 Payee

OptionalMax >1

Variants (all may be used)

Payer

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example

N1*PE*XXXXX~

N1-01

98

Entity Identifier Code

Required

Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

PE

Payee

N1-02

93

Name

Optional

String (AN)

Min 1Max 60

Free-form name

N2

080

Additional Name Information

OptionalMax use >1

To specify additional names or those longer than 35 characters in length

Example

N2*XXXXX~

N2-01

93

Name

Required

String (AN)

Min 1Max 60

Free-form name

N3

090

Address Information

OptionalMax use >1

To specify the location of the named party

Example

N3*XXXXX~

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

Address information

N4

100

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example

N4*XXXXX*XX*XXXXXXX~

N4-01

19

City Name

Optional

String (AN)

Min 2Max 30

Free-form text for city name

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N1 Payer

OptionalMax >1

Variants (all may be used)

Payee

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example

N1*PR*X*9*XXXXXX~

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

98

Entity Identifier Code

Required

Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

PR

Payer

N1-02

93

Name

Optional

String (AN)

Min 1Max 60

Free-form name

Usage notes

COSTCO WHOLESALE

N1-03

66

Identification Code Qualifier

Optional

Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9

D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04

67

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

Usage notes

1033918430000

N2

080

Additional Name Information

OptionalMax use >1

To specify additional names or those longer than 35 characters in length

Example

N2*XXXXXX~

N2-01

93

Name

Required

String (AN)

Min 1Max 60

Free-form name

N3

090

Address Information

OptionalMax use >1

To specify the location of the named party

Example

N3*X~

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

Address information

N4

100

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example

N4*XXXXX*XX*XXX~

N4-01

19

City Name

Optional

String (AN)

Min 2Max 30

Free-form text for city name

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Detail

ENT Loop

OptionalMax >1

ENT

010

Entity

RequiredMax use 1

To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

• The ENT loop is for vendor or consumer third party consolidated payments.
• ENT09 may contain the payee's accounts receivable customer number.

Example

ENT*00000*ZZ*1*XXXXXX~

If either Entity Identifier Code (ENT-02), Identification Code Qualifier (ENT-03) or Identification Code (ENT-04) are present, then the others are required

ENT-01

554

Assigned Number

Optional

Numeric (N0)

Min 1Max 6

Number assigned for differentiation within a transaction set

ENT-02

98

Entity Identifier Code

Optional

Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ZZ

Mutually Defined

ENT-03

66

Identification Code Qualifier

Optional

Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1

D-U-N-S Number, Dun & Bradstreet

ENT-04

67

Identification Code

Optional

String (AN)

Min 2Max 80

Code identifying a party or other code

Usage notes

1033918430000

RMR Loop

OptionalMax >1

RMR

150

Remittance Advice Accounts Receivable Open Item Reference

RequiredMax use 1

To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

Example

RMR*IV*X**000000000000000*000000000000000*000000000000000~

If either Reference Identification Qualifier (RMR-01) or Reference Identification (RMR-02) is present, then the other is required

RMR-01

128

Reference Identification Qualifier

Optional

Identifier (ID)

Code qualifying the Reference Identification

IV

Seller's Invoice Number

RZ

Returned Goods Authorization Number

RMR-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Number

RMR-04

782

Monetary Amount

Optional

Decimal number (R)

Min 1Max 15

Monetary amount

Usage notes

Net Invoice Amount

RMR-05

782

Monetary Amount

Optional

Decimal number (R)

Min 1Max 15

Monetary amount

• RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items.
• RMR05 may be needed by some payees to distinguish between duplicate reference numbers.

Usage notes

Gross Invoice Amount

RMR-06

782

Monetary Amount

Optional

Decimal number (R)

Min 1Max 15

Monetary amount

Usage notes

Discounted Amount

NTE

160

Note/Special Instruction

OptionalMax use >1

To transmit information in a free-form format, if necessary, for comment or special instruction

Example

NTE*XXX*XXXXX~

NTE-01

363

Note Reference Code

Optional

Identifier (ID)

Min 3Max 3

Code identifying the functional area or purpose for which the note applies

NTE-02

352

Description

Required

String (AN)

Min 1Max 80

A free-form description to clarify the related data elements and their content

REF

170

Purchase Order Number

OptionalMax use >1

To specify identifying information

Example

REF*PO*XXXX~

Variants (all may be used)

REFReturned Goods Authorization Number

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

PO

Purchase Order Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

PO number (12)

REF

170

Returned Goods Authorization Number

OptionalMax use >1

To specify identifying information

Example

REF*RZ*XXX~

Variants (all may be used)

REFPurchase Order Number

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

Code qualifying the Reference Identification

RZ

Returned Goods Authorization Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Return Goods Number

DTM

180

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

Example

DTM*003*20230330~

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

Code specifying type of date or time, or both date and time

003

Invoice

DTM-02

373

Date

Optional

Date (DT)

CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Date as YYYYMMDD.

Summary

SE

010

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example

SE*000000000*0001~

SE-01

96

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example

GE*00000*000~

GE-01

97

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02

28

Group Control Number

Required

Numeric (N0)

Min 1Max 9

Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example

IEA*00*000000000~

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

A control number assigned by the interchange sender