**These specifications are a base model. All customers are responsible for ensuring their map or EDI is compliant with their trading partner's most current specifications.
X12 850 Retail Purchase Order
Revised November 20, 2023
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
Delimiters
~ Segment
* Element
> Component
EDI samples
Domestic Private Brand / Exclusive Brand Release Order – Bulk
Import Blanket Order – Prepack (Prepack order containing one or more of the same UPC / EAN)
Import Letter of Credit Order - Bulk
Release of Order (Pack by Store)
Release Order with DC Allocations – Compound Prepack (One Assortment per Carton)
Release Order with DC Allocations – Inner Prepack (More than one of the same Assortment per Carton)
Release Order with DC Allocations – Prepack (One Assortment per Carton)
Stand Alone-Original - Ship Direct to Stores
Stand Alone-Original Domestic Order - Bulk
Interchange Control Header
RequiredMax use 1
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Example
ISA*00* *00* *12*14147844480 *XX*XXXXXXXXXXXXXXX*231004*0644*U*00401*000000000*X*X*>~
Authorization Information Qualifier
Required
Identifier (ID)
Code to identify the type of information in the Authorization Information
00
No Authorization Information Present (No Meaningful Information in I02)
Authorization Information
Required
String (AN)
Min 10Max 10
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Security Information Qualifier
Required
Identifier (ID)
Code to identify the type of information in the Security Information
00
No Security Information Present (No Meaningful Information in I04)
Security Information
Required
String (AN)
Min 10Max 10
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Interchange ID Qualifier
Required
Identifier (ID)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
12
Phone (Telephone Companies)
Interchange Sender ID
Required
String (AN)
Min 15Max 15
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Codes
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Interchange Date
Required
Date (DT)
YYMMDD format
Date of the interchange
Interchange Time
Required
Time (TM)
HHMM format
Time of the interchange
Interchange Control Standards Identifier
Required
Identifier (ID)
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
U
U.S. EDI Community of ASC X12, TDCC, and UCS
Interchange Control Version Number
Required
Identifier (ID)
This version number covers the interchange control segments
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
A control number assigned by the interchange sender
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
Code sent by the sender to request an interchange acknowledgment (TA1)
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
Code to indicate whether data enclosed by this interchange envelope is test, production or information
I
Information
P
Production Data
T
Test Data
Component Element Separator
Required
String (AN)
Min 1Max 1
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
>
Component Element Separator
Functional Group Header
RequiredMax use 1
To indicate the beginning of a functional group and to provide control information
Example
GS*PO*14147844480*XX*20231004*0528*0000000*XX*00410VICS~
Functional Identifier Code
Required
Identifier (ID)
Code identifying a group of application related transaction sets
PO
Purchase Order (850)
Application Sender's Code
Required
String (AN)
Min 2Max 15
Code identifying party sending transmission; codes agreed to by trading partners
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Code identifying party receiving transmission. Codes agreed to by trading partners
Date
Required
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Group Control Number
Required
Numeric (N0)
Min 1Max 9
Assigned number originated and maintained by the sender
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
Code used in conjunction with Data Element 480 to identify the issuer of the standard
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
Version / Release / Industry Identifier Code
Required
String (AN)
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
00410VICS
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
010
Transaction Set Header
RequiredMax use 1
To indicate the start of a transaction set and to assign a control number
Example
ST*850*0001~
Transaction Set Identifier Code
Required
Identifier (ID)
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
020
Beginning Segment for Purchase Order
RequiredMax use 1
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Usage notes
If all allocations are removed from a purchase order, the next transmission will come through as a duplicate blanket, with location number 00899 in the SDQ segment.
Refer to Page 2 for descriptions of purchase order types.
Duplicate (07) transmissions may be identical PO data or may be changed PO data with the same PO number.
Examples:
Order 123456 is sent with location number 00899
BEG01 = 00 and BEG02 = BK
Blanket Order types will be sent with a location of 00899 in the SDQ segment. 00899 is a non-shippable location.
Order 123456 is sent again with the store allocations
BEG01 = 00 and BEG02 = RL
Examples of use of BEG01 [original (00) and 07 (duplicate)] and BEG02 [Blanket (BK), Release (RL), Stand Alone (SA) and Replenishment (RE)]
Original Blanket BEG01 = 00 BEG02 = BK
Retransmit Blanket BEG01 = 07 BEG02 = BK
Original Release BEG01 = 00 BEG02 = RL
Retransmit Release BEG01 = 07 BEG02 = RL
Original Stand Alone BEG01 = 00 BEG02 = SA
Retransmit Stand Alone BEG01 = 07 BEG02 = SA
Original Replenishment BEG01 = 00 BEG02 = RE
Retransmit Replenishment BEG01 = 07 BEG02 = RE
BEG02 = TR – This is the cancellation of the entire order.
Example
BEG*07*SA*XXXXX*XXX*20231004~
Transaction Set Purpose Code
Required
Identifier (ID)
Code identifying purpose of transaction set
00
Original
07
Duplicate
Purchase Order Type Code
Required
Identifier (ID)
Code specifying the type of Purchase Order
BK
Blanket Order (Quantity Firm)
RE
Reorder
Replenishment
RL
Release or Delivery Order
SA
Stand-alone Order
TR
Termination
Purchase Order Number
Required
String (AN)
Min 1Max 22
Identifying number for Purchase Order assigned by the orderer/purchaser
Release Number
Optional
String (AN)
Min 1Max 30
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
Usage notes
'1’ Used only when BEG02 = RL
Date
Required
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
050
Reference Identification
OptionalMax use >1
To specify identifying information
Usage notes
REF01 with ACC will include an REF02 of Y or N that is used as carton label indicator.
REF01 with ZZ will include an REF02 with one of the packaging instructions listed below. See Business Requirements on pages 1 and 2 for definitions of each packaging instruction.
- Bulk
- Pack by Store
- Prepack
- Compound Prepack
Example
REF*ZZ*X~
Reference Identification Qualifier
Required
Identifier (ID)
Code qualifying the Reference Identification
ACC
Status
Import Only
DP
Department Number
PD
Promotion/Deal Number
ZZ
Mutually Defined
Packaging Instruction
Reference Identification
Optional
String (AN)
Min 1Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
080
F.O.B. Related Instructions
OptionalMax use >1
To specify transportation instructions relating to shipment
Usage notes
This segment is sent on Import orders only.
Example
FOB*CC*K*XXXX*01*FOB~
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required
Shipment Method of Payment
Required
Identifier (ID)
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
CC
Collect
PP
Prepaid (by Seller)
Location Qualifier
Optional
Identifier (ID)
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
K
Census Schedule K
Description
Optional
String (AN)
Min 1Max 80
A free-form description to clarify the related data elements and their content
Usage notes
K-code
Transportation Terms Qualifier Code
Optional
Identifier (ID)
Code identifying the source of the transportation terms
01
Incoterms
Transportation Terms Code
Optional
Identifier (ID)
Code identifying the trade terms which apply to the shipment transportation responsibility
FCA
Free Carrier
FOB
Free on Board
110
Sales Requirements
OptionalMax use 5
To specify general conditions or requirements of the sale
Example
CSH*P4~
Sales Requirement Code
Optional
Identifier (ID)
Code to identify a specific requirement or agreement of sale
P4
Do Not Preship
SAC Loop
OptionalMax >1
120
Service, Promotion, Allowance, or Charge Information
RequiredMax use 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Usage notes
SAC04 will contain OHNS if the purchase order is for new stores. There may or may not be a discount. If there is a discount it will be communicated in a separate SAC segment.
Do not ship direct to store unless the SAC13 field contains DS.
If SAC04 contains OHZQ and SAC13 contains DS, then the order is “direct to store”. The SDQ segments will identify the ship to store(s) and quantities.
If the SAC04 contains OHZQ, then the SAC13 will contain a reference identification.
Example
SAC*A*C300*VI*OHZQ*000000000000*3*000*****02*NN~
At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required
If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
If Reference Identification (SAC-13) is present, then at least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is required
Allowance or Charge Indicator
Required
Identifier (ID)
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
A
Allowance
N
No Allowance or Charge
P
Promotion
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)
Code identifying the service, promotion, allowance, or charge
A260
Advertising Allowance
Broadcast Optimization
B720
Cooperative Advertising/Merchandising Allowance (Performance)
Coop off invoice
C300
Discount - Special
Trade Discount
C310
Discount
Vendor Additional
E750
New Store Discount
F670
Price and Marketing Allowance
Profitability Assistance Advertising Coop Allowance
F800
Promotional Allowance
Bridal Registry off invoice
I410
Unsaleable Merchandise Allowance
Mark Out of Stock Discount
ZZZZ
Mutually Defined
Table and Tower
Agency Qualifier Code
Optional
Identifier (ID)
Code identifying the agency assigning the code values
VI
Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency Service, Promotion, Allowance, or Charge Code
Optional
String (AN)
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
OHLO
Landed Order
OHNS
New Store
OHZQ
Order Handling Mutually Defined Order Type
Amount
Optional
Numeric (N2)
Min 1Max 15
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
Code indicating on what basis allowance or charge percent is calculated
3
Discount/Gross
All allowances are off the gross price including cash discount.
Percent
Optional
Decimal number (R)
Min 1Max 6
Percent expressed as a percent
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)
Code indicating method of handling for an allowance or charge
02
Off Invoice
Reference Identification
Optional
String (AN)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
DS
Direct to Store
EC
E-Commerce
FT
Fast Track
NE
Not E-Commerce
NF
Not Fast Track
NN
Not New Store
NW
Not Warehouse Replenishment
WR
Warehouse Replenishment
130
Terms of Sale/Deferred Terms of Sale
OptionalMax use >1
To specify terms of sale
Usage notes
If ITD01 = 02, there may or may not be a discount in ITD03.
Example
ITD*05*2*000**00**0*******L~
Terms Type Code
Optional
Identifier (ID)
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
02
End of Month (EOM)
05
Discount Not Applicable
08
Basic Discount Offered
Terms Basis Date Code
Optional
Identifier (ID)
Code identifying the beginning of the terms period
2
Delivery Date
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
Number of days in the terms discount period by which payment is due if terms discount is earned
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3
Number of days until total invoice amount is due (discount not applicable)
Payment Method Code
Optional
Identifier (ID)
Code identifying type of payment procedures
L
Letter of Credit
Import only
150
Date/Time Reference
OptionalMax use 10
To specify pertinent dates and times
Usage notes
Promotion Start Date will only be sent if there is an ad date for the purchase order.
Example
DTM*037*20231005~
Date/Time Qualifier
Required
Identifier (ID)
Code specifying type of date or time, or both date and time
001
Cancel After
015
Promotion Start
Ad Date
037
Ship Not Before
061
Cancel if Not Delivered by
Exit Factory End Date
Import Only
064
Do Not Deliver Before
Exit Factory Start Date
Import Only
Date
Optional
Date (DT)
CCYYMMDD format
Date expressed as CCYYMMDD
N1 Loop
OptionalMax >1
310
Name
RequiredMax use 1
To identify a party by type of organization, name, and code
Usage notes
If N101 = MF then N102 will contain the name of the Parent.
If N101 = MP then N102 will contain the name of the Factory.
The only time SE will be transmitted in the N101 field is for carbon copy purposes.
Example
N1*SE*XX*92*XXXXXX~
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
Entity Identifier Code
Required
Identifier (ID)
Code identifying an organizational entity, a physical location, property or an individual
AG
Agent/Agency
Import Only
MF
Manufacturer of Goods
MP
Manufacturing Plant
SE
Selling Party
Name
Optional
String (AN)
Min 1Max 60
Free-form name
Identification Code Qualifier
Optional
Identifier (ID)
Code designating the system/method of code structure used for Identification Code (67)
92
Assigned by Buyer or Buyer's Agent
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes
This field could contain the Parent code.
This field could contain the Factory code.
340
Geographic Location
OptionalMax use >1
To specify the geographic place of the named party
Usage notes
This segment is sent on Import orders only.
Example
N4*XXXX***XX~
City Name
Optional
String (AN)
Min 2Max 30
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Country Code
Optional
Identifier (ID)
Min 2Max 3
Code identifying the country
Detail
PO1 Loop
RequiredMax >1
010
Baseline Item Data
RequiredMax use 1
To specify basic and most frequently used line item data
- PO102 is required.
Usage notes
When the Product/Service ID qualifier field contains CB, then the Product/Service ID field contains Kohl’s department, major class and sub class.
This information should be used in ticketing, example: CB*9998877.
PO104 will contain the pack cost when PO103 has AS.
When PO103 is AS then PO106 VA is the pack style. SLN09 loop will then contain the vendor style for the items.
Price in the PO104 will be sent with a decimal point when there are cents included in the cost.
Example: If $15.95, send as 15.95. If $29.00, send as 29 with no decimal point.
An AS in PO103 represents an assortment pack. Component item details will be sent in the PO1/SLN loop.
When PO103 = AS, then PO106 UP is a Kohl’s assigned prepack UPC. The SLN09 loop will then contain trading partner’s component item UPCs.
Kohl’s can send any number of the codes listed for PO106 depending on the information in the Kohl’s system. These codes can occur in any
pairing of Product/Service ID and Qualifier from PO106 through PO121.
Example
PO1**00000000000000*EA*000**IZ*XXXX*UP*X*IN*XXXXXX*CB*XXXXXX*TP*XXX*BO*XXX*TP*X*EN*XXXX~
If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required
If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required
If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15
Quantity ordered
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
AS
Assortment
Multi-item pack
EA
Each
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Price per unit of product, service, commodity, etc.
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
CTP Loop
OptionalMax >1
040
Pricing Information
RequiredMax use 1
To specify pricing information
Usage notes
This PO1/CTP loop is used for non-assortment (EA) orders.
Price in the CTP03 will be sent with a decimal point when there are cents included in the retail cost.
Example: If $15.95, send as 15.95. If $29.00, send as 29 with no decimal point.
Example
CTP*RS*RES*00000000~
Class of Trade Code
Optional
Identifier (ID)
Code indicating class of trade
RS
Resale
Retail
Price Identifier Code
Optional
Identifier (ID)
Code identifying pricing specification
RES
Resale
Retail
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
PID Loop
OptionalMax >1
050
Product/Item Description
RequiredMax use 1
To describe a product or process in coded or free-form format
Usage notes
There could be up to three occurrences of this segment depending on whether the product color and size description exist.
When PO103 is AS then PID02 with 08 is the assortment product description.
Kohl’s only sends the first 25 characters of the description in the PID05 field.
Example
PID*F*75***XXX~
Item Description Type
Required
Identifier (ID)
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
Product/Process Characteristic Code
Optional
Identifier (ID)
Code identifying the general class of a product or process characteristic
08
Product
75
Buyer's Color Description
91
Buyer's Item Size Description
Description
Optional
String (AN)
Min 1Max 80
A free-form description to clarify the related data elements and their content
090
Item Physical Details
OptionalMax use >1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Usage notes
Due to legacy processes within Kohl’s system the logic used for the PO4 segment is non-standard. The PO4 logic used is based on Kohl’s business rules.
Bulk Purchase Order:
- PO103 = EA
- PO401 = the number of eaches per inner pack.
- PO402 = the total number of packs per outer carton.
Packs can represent inner carton, rubber banded items (SKU’s) or poly bagged items (SKU’s). This is a single SKU carton. - PO401 (eaches) x PO402 (packs) = total number of units per carton.
Prepack (One Assortment per Carton):
- PO103 = AS
- PO102 = the number of assortments ordered.
- PO401 = the number of assortments within one outer carton. This will always be 1, for one assortment in an outer carton.
- SLN04 = the number of eaches for the individual item (pack ratio).
- Total number of units per carton = the sum of the SLN04 fields within the assortment.
For example, the carton below should contain 12 units.
PO41
SLN000001I2EA3.08UP800097474379CB9998877
SLN000002I6EA3.08UP800097474386CB9998877
SLN000003I4EA3.08UP800097474381CB*9998877
Inner Prepack (More than one of the same Assortment per Carton):
- PO103 = AS
- PO102 = the number of assortments ordered.
- PO401 = the number of inner assortments within one outer carton. This will be more than one assortment in an outer carton.
- PO414 = Inner pack is always one. This is defined as one of each of the inner packs.
- SLN04 = the number of eaches for the individual item (pack ratio).
-Total number of units per carton = the sum of the SLN04 fields within the assortment multiplied by the PO401 field.
For example, the carton below should contain 24 units (2 assortments containing 12 units each)
PO42******1
SLN000001I2EA3.08**UP800097474379CB9998877
SLN000002**I6EA3.08*UP800097474386*CB9998877
SLN000003**I4EA3.08*UP800097474381*CB9998877 - To calculate number of cartons ordered on a prepack purchase order use the following formula:
Assortments ordered (PO102) divided by Inner (PO401) = number of cartons.
For example, if PO102 = 100 and PO401 = 2, then 50 cartons would be shipped.
Example
PO4*0*000*EA***********00000~
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
Pack
Optional
Numeric (N0)
Min 1Max 6
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Usage notes
The number of eaches per inner pack (Bulk orders) or the number of assortments per outer carton (Assortment orders).
Size
Optional
Decimal number (R)
Min 1Max 8
Size of supplier units in pack
Usage notes
The number of inner packs (total number of packs per outer carton) (Bulk orders).
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
EA
Each
Inner Pack
Optional
Numeric (N0)
Min 1Max 6
The number of eaches per inner container
SAC Loop
OptionalMax >1
130
Service, Promotion, Allowance, or Charge Information
RequiredMax use 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Example
SAC*N**VI*TC09*********XX~
If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required
Allowance or Charge Indicator
Required
Identifier (ID)
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
N
No Allowance or Charge
Agency Qualifier Code
Optional
Identifier (ID)
Code identifying the agency assigning the code values
VI
Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency Service, Promotion, Allowance, or Charge Code
Optional
String (AN)
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
TC09
As agreed by trading partner
Reference Identification
Optional
String (AN)
Min 1Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
Usage notes
Hang Tag number
190
Destination Quantity
OptionalMax use 500
To specify destination and quantity detail
Usage notes
SDQ sent with Distribution Center number(s) indicate the purchase order is to be marked for and shipped to the DC’s.
SDQ is sent with location number 00899 on BK-Blanket orders. This is a non-shippable location.
SDQ sent with the Store number(s) indicate purchase order is to be mark for store and shipped to the appropriate DC’s, which is Kohl’s definition of pack by store. Refer to the 816 – Organizational Relationship document for correct DC to Store relationships and addresses.
Example
SDQ*EA*92*XXXX*000000000000*XXXXX*0*XXXXXXX*00000000000000*XX*0000000*XX*00000000000000*XXXX*000000000000000*XXXX*0000000000*XXXX*0000*XXXXXX*00000000000*XXXXX*0000000000000~
If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
Unit or Basis for Measurement Code
Required
Identifier (ID)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Usage notes
This will be the same as the unit of measure in the PO1 segment (PO103).
AS
Assortment
Multi-item pack
EA
Each
Identification Code Qualifier
Optional
Identifier (ID)
Code designating the system/method of code structure used for Identification Code (67)
- SDQ02 is used only if different than previously defined in the transaction set.
92
Assigned by Buyer or Buyer's Agent
Identification Code
Required
String (AN)
Min 2Max 80
Code identifying a party or other code
- SDQ03 is the store number.
Quantity
Required
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
Quantity
Optional
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
Quantity
Optional
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
Quantity
Optional
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
Quantity
Optional
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
Quantity
Optional
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
Quantity
Optional
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
Quantity
Optional
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
Quantity
Optional
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Identification Code
Optional
String (AN)
Min 2Max 80
Code identifying a party or other code
Quantity
Optional
Decimal number (R)
Min 1Max 15
Numeric value of quantity
SLN Loop
OptionalMax >1
470
Subline Item Detail
RequiredMax use 1
To specify product subline detail item data
Usage notes
SLN01 is not required to be returned on any inbound documents.
This segment/loop will only be sent if PO103 = AS. There may be multiple occurrences of this segment/loop depending on the number of unique items in the pre-pack.
SLN04 represents the item quantity per assortment pack described in PO1 segment.
If the Product/Service ID qualifier field contains CB, then the Product/Service ID field contains Kohl’s department, major class and sub class. This information can be used in ticketing.
Example: CB*9998877.
Price in the SLN06 will be sent with a decimal point when there are cents included in the cost.
Example: If $15.95, send as 15.95. If $29.00, send as 29 with no decimal point.
Kohl’s can send any number of the codes listed for SLN09 depending on the information in the Kohl’s system. These codes can occur in any
pairing of Product/Service ID and Qualifier from SLN09 through SLN22.
Example
SLN*X**I*0000000000*EA*00000***BO*XXX*IN*XXXXX*VA*XXX*IZ*XXX*VA*XXXXXX*BO*XX*TP*XXXX~
If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required
If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required
If either Product/Service ID Qualifier (SLN-19) or Product/Service ID (SLN-20) is present, then the other is required
If either Product/Service ID Qualifier (SLN-21) or Product/Service ID (SLN-22) is present, then the other is required
Assigned Identification
Required
String (AN)
Min 1Max 20
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Relationship Code
Required
Identifier (ID)
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
I
Included
Quantity
Optional
Decimal number (R)
Min 1Max 15
Numeric value of quantity
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
Unit or Basis for Measurement Code
Required
Identifier (ID)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
EA
Each
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Price per unit of product, service, commodity, etc.
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Service ID Qualifier
Optional
Identifier (ID)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
BO
Buyers Color
NRF
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
Box ID (for shoe orders only)
IZ
Buyer's Size Code
NRF
TP
Product Type Code
Gender Classification Code – for shoe orders only
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
Product/Service ID
Optional
String (AN)
Min 1Max 48
Identifying number for a product or service
Usage notes
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
490
Product/Item Description
OptionalMax use 1000
To describe a product or process in coded or free-form format
Usage notes
This PO1/SLN loop will only be sent for assortment (AS) orders.
There may be up to three occurrences of this segment depending on whether the product color and size descriptions exist.
Example
PID*F*08***XXX~
Item Description Type
Required
Identifier (ID)
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
Product/Process Characteristic Code
Optional
Identifier (ID)
Code identifying the general class of a product or process characteristic
08
Product
75
Buyer's Color Description
91
Buyer's Item Size Description
Description
Optional
String (AN)
Min 1Max 80
A free-form description to clarify the related data elements and their content
516
Pricing Information
OptionalMax use 25
To specify pricing information
Usage notes
This PO1/SLN loop will only be sent for assortment (AS) orders. PO103 will be AS.
Price in the CTP03 will be sent with a decimal point when there are cents included in the retail cost.
Example: If $15.95, send as 15.95. If $29.00, send as 29 with no decimal point.
Example
CTP*RS*RES*000~
Class of Trade Code
Optional
Identifier (ID)
Code indicating class of trade
RS
Resale
Retail
Price Identifier Code
Optional
Identifier (ID)
Code identifying pricing specification
RES
Resale
Retail
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Summary
CTT Loop
RequiredMax >1
010
Transaction Totals
RequiredMax use 1
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Example
CTT*00~
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Total number of line items in the transaction set
Usage notes
The number of PO1 segments present in the transaction set.
030
Transaction Set Trailer
RequiredMax use 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Example
SE*000000000*0001~
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
Total number of segments included in a transaction set including ST and SE segments
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
RequiredMax use 1
To indicate the end of a functional group and to provide control information
Example
GE*00*00000~
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Group Control Number
Required
Numeric (N0)
Min 1Max 9
Assigned number originated and maintained by the sender
Interchange Control Trailer
RequiredMax use 1
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Example
IEA*0*000000000~
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
A count of the number of functional groups included in an interchange
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
A control number assigned by the interchange sender
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